WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Tuesday, January 10, 2012
6:30 p.m.
Special Recreation/Water Meeting
135 Willow Rd., Willow Creek - District Office

MINUTES

ITEM I CALL TO ORDER - ROLL CALL

Board Chair, Judy Gower called meeting to order at 6:30pm.  All directors present, Tyler Holmes, Tom O’Gorman, Bruce Nelson and Vonnie Gower.  Others in attendance: Marc Rowley, Greg Chisholm, Barbara Darst, Joe O’Hara, Lynn White and Steve Paine.

ITEM II SWEAR INTO OFFICE

Tom O’Gorman was sworn into office of the Willow Creek Community Service District’s Board of Directors.

ITEM III WATER DEPARTMENT

Lonnie Danel reports on five year water plan and future needs of the distributions system.
MSC (V. Gower/Nelson) to move to the regular board meeting on Jan 26th, 2012.  Motion passed with unanimous approval.

ITEM IV PARKS & RECREATION

a.   Debbie Dickson regarding insurance coverage for volley ball at Trinity Valley Elementary School.
Our insurance will only cover the facility and no medical coverage.   Most sports form a commission and carry their own insurance.   We make all users of our parks and facilities supply insurance naming us additionally insured.   Board will look into possibly making a board policy regarding insurance use. Manager Paine was given direction and will talk to Debbie Dickson.

b.   2011 year end Review  (bring Recreation Year in Review from 12/22/2011 Board packet)
Bigfoot Days will have to take care of their own trash the costs to the district for the weekend is approximately $400.00.  The charge for event use is $300.00 per day.   With parking attendants we have see improvement.   Bigfoot Day’s hired the K-T Net Transit system to bus people from down town to the park all day.   The Dobrec’s open their top field for additional parking.   Residences that live on Gower Lane and Chilton Lane need to have passes during Bigfoot days so they may go home.  Dog’s feces have been a problem.  One possible solution might be a bag station.  Need signage for dogs to be on leashes. Another event that went really well was the Disc Golf Tournament.  They had about 60 people, it was very organized.  Parking was not a problem.  The Beer Festival seemed to go well.  We had a couple of soft / Big Ball tournaments.  

c.   Discussion of Recreation.  
Commons:  need to clear more brush and lighting is needed.  The Bathroom is heavily used.  We do have a lot of vandalism but the comments of how nice our facilities are kept are a great compliment to our staff. It costs approximately $3000.00 to fund last year.
Camp Kimtu Campground:  We have new hosts starting Mid March of this year.  The campground is well attended.  We do not have RV services and do not allow RV’s in the campground.  Number Three campsite is ADA, the men’s bathroom has a uni-sex ADA toilet & shower stall.  The Lady’s side needs the floor painted and lighting panels.  The Cedar Cabin has some usage.  Pine needs work.  We will be putting a real bed and hopefully renting it out more.  

Cookhouse:  Redbud continues to use the cookhouse for plays.  Other uses, parties of all types, meeting hall, and teaching groups.  We need to better market the Cookhouse.  
Kimtu Beach:  The USFS and Sheriff’s department police this area and the revenue demonstrates this. This beach is heavily used.  The USFS would like to make the flat across from Candy Stick Park into overflow beach parking.   At times the road is lined on both sides making it difficult to enter the parking area or the campground, and impossible for emergency vehicles.   More signage will be put up, do not block fire lane.   The road to Kimtu area belongs to the USFS.  They will not put on their road system due to an easement issue.  
Six Rivers: This contributes about $12,000.00 into Recreation’s revenue.  The Book store needs a lot of work if used for anything else.  Mr. Streufert has made it work for him.  The Dentist building is in good shape.  
Down Town: We are starting to see concrete repairs that need to be addressed.  The one repair in front of the Pizza Factory will cost approximately $1800.00 to fix.
Creekside Park: This is a well used facility.  The B & B toilet cost about 170.00 per month to the district.
The Disc golf people have contributed much to the improvement of the course and upkeep. We would like to put in a pay tube and charge $3.00 per round of golf.

d.   Plans and or goals for Recreation
This will be a topic for another meeting.

ITEM V ADJOURNMENT

Meeting adjourned at 8:10pm.

The next regular Board of Directors meeting is scheduled for Thursday, January 26 , 2012 at 8:00 a.m.