Board Meeting Minutes 01-23-20

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, January 23, 2020
8:00 a.m.
Regular Meeting
135 Willow Rd., Willow Creek – District Office

MINUTES

1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Board Chair Bruce Nelson, called meeting to order at 8:00 a.m. All directors present; J. Gower,

J. O’Hara, E. Duggan, T. Holmes. Staff; General Manager Susan O’Gorman. Twelve others in attendance.

2. ADOPT AGENDA

Copy of Agenda for this meeting January 23, 2020: For review and approval.

MSC (O’Hara/Duggan) move to approve the agenda. Motion passed.

3. ADOPT MINUTES

Of the December 19, 2019 regular meeting. Minutes in Board folder for review and approval.

MSC (Duggan/O’Hara) move to approve minutes with correction of 9.2 should read Sargent Ranger.

Motion Passed.

4. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the Board of Directors at one time without discussion. If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it be acted upon separately.

4.1. Financial Statements for December 2019; and payables for January 2020.

4.2. Manager’s Report

4.3. Safety Meeting – Work Place Violence; Looking out for each other.

4.4. Parks and Recreation

Manager O’Gorman pulled 4.2 manager notes. Our new auditor is here, and we are currently going thru the audit process. It is working very well to have an outside bookkeeper and the auditor.

Director Duggan pulled 4.4, to ask if we had any trees go down in our parks during our last storm. We did not. MSC (Gower/Duggan) move to accept 4.1, 4.2, 4.3, 4.4. Motion carried.

5. STAFF REPORTS

5.1. Water Department Report (O’Gorman)

Treatment facility pumped 4.7 million gallons this last month. We just received a call just before this meeting that our leak has found the surface! It is at Campora and our 8” main line. Donny Young has been called in with his big backhoe. We have all staff out and fixing this leak. We did have a 2” line repair at a shut off valve on Hwy 96. We had to shut most of Hwy 96 down. It was repair quickly and back online in a couple of hours. We are putting auto sprinklers in the Commons park so you will see the guys working up there on the system.

5.2. Wastewater Report (O’Gorman & Kaspari, GHD)

Please see item 8.1

6. Board Member Report

Board Members’ comments, announcements, reports

No report.

7. UNFINISHED BUSINESS – No unfinished business

8. NEW BUSINESS

8.1. Downtown Wastewater System, Propostion 218 Public Hearing

Mailers were mailed to all users of the wastewater system on December 9th, 2019.

This meeting is the final public hearing of the 45 day notification period.

Pat Kaspari with GHD, Inc. was here to answer any questions in regards to the project. This is the last day of the 45 day period of the 218 process. The District received no negitive letters in regards to the waste water project. Pat Kaspari, asked if there were any questions or concerns. We have now officially closed the 218 process. We can now continue on with the project. The project will go out to bid in early summer, possibly by June.

9. REPORTS & COMMUNICATIONS

All non Willow Creek Community Services District reports should not exceed 3 minutes.

No action is required on these items, but the Board may discuss any particular item as required.

9.1 Sheriff Report

Deputy Miller reported for the Sheriff dept.

9.2 CHP Report

Officer Reed reported for the CHP.

· Manager O’Gorman had to leave the meeting 9:00 a.m.

9.3 United States Forest Service

Roberto Bel Tran reported for the USFS.

9.4 W.C. Fire Safe Council

Barbara Darst reported for the Fire Safe Council.

9.5 W.C. Fire District

Ed Duggan reported for the Fire District.

9.6 Health Care Report

No Report

9.7 RREDC Report

No Report

9.8 Community Plan

No Report

10. ITEMS FROM THE FLOOR

Anyone wishing to address the Board on any items not found on the Agenda may do so at this time. A written Request for public comment should have been submitted to the Secretary to the Board prior to the Call to Order.

Jim Cotton is asking to be on the agenda next month to give update on trail project.

10. CLOSED SESSION

At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated litigation, liability claims, real property negotiations, license and permit determinations, threats to security, public employee appointments, personnel matters, evaluations and discipline, labor negotiations, or to discuss with legal counsel matters within the attorney client privilege.

No closed session

11. ADJOURNMENT

Meeting adjourned at 9:15 a.m.