Board Meeting Minutes 01-26-17

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, January 26, 2017
8:00 a.m.
Regular Meeting
135 Willow Rd., Willow Creek – District Office

MINUTES

1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Board Chair, Bruce Nelson Called Meeting to order at 8:00 a.m. All
directors present; Mike Davis, Judy Gower, Joe O’Hara, and Tyler Holmes.
Staff; General Manager, Susan O’Gorman & Lynn White. Eleven others in
attendance. Judy Gower arrived at 8:09 a.m

2. ADOPT AGENDA

Copy of Agenda for this meeting January 26, 2017: For review and approval.

MSC (Holmes/O’Hara) move to approve the agenda. Motion passed with
unanimous approval.

3. ADOPT MINUTES

Of the December 15, 2016, regular meeting minutes in Board folder for
review and approval.

MSC (O’Hara/Davis) move to approve the minutes. Motion passed with
unanimous approval.

4. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial,
too be acted upon by the Board of Directors at one time without discussion.
If any Board member, staff member, or interested person requests that an
item be removed from the Consent Calendar, it shall be removed so that it
be acted upon separately.

4.1. Financial Statements for Dec. 2016; and payables for Jan. 2017

4.2. Manager’s Report

a. Approve repair to damaged Control Equipment at Treatment Facility.

4.3. Safety Meeting – Slips, Trips & Falls

4.4. Parks and Recreation

a.Kimtu Caretaker advertisement

Manager O’Gorman pulled 4.2 & 4.4. Manager O’Gorman reported that the
power outage from Jan 8th knocked out the PLC and the touch
screen at the treatment facility. We are currently running manually. It is
going to cost approximately $14,000.00 to fix. Staff is looking into
recouping money from, Insurance, P.G. & E. and also Humboldt County,
State of emergency funds. We have $1000.00 deductible with our insurance.
Manager O’Gorman has written up an advertisement for a Camp Host. She will
be placing the add on Craig’s List, Lost Coast Outpost, etc. We have storm
damage at Creekside Park. Many trees came down. We currently have it closed
and are working on clean up. MSC (O’Hara/Gower) move to approve 4.1, 4.2,
4.3, and 4.4. Motion passed with unanimous approval.

5. STAFF REPORTS

5.1. Water Department Report
(O’Gorman)

We are pumping 340,000 gallons per day. With the PLC damaged, Manager
O’Gorman has figured out the pumping schedule and all is working fine. We
had two leaks this last month. One was small and another was in Tom
O’Gorman’s back yard. This was a larger leak and staff had to turn the
water off to residents on north Hwy 96 for a short time.

5.2 Waste Water
(Advisory Committee)

We have not had a Waste Water committee meeting. GHD is now looking into
multiple grants. There have been some road blocks. Manager O’Gorman will be
talking to Supervisor Sundberg to get a support letter for our project from
the Humboldt County Supervisors. Manager O’Gorman will continue to work
towards this project.

6. Board Member Report

Board Members’ comments, announcements, reports.

Director Davis reported that Hwy 299 is open from 5:30a.m. to 7:30a.m. then
again in the evening from 4:30p.m. to 6:30p.m. Congrats to Bryan Mitchell
appointed to the Planning Commission. Flu season is here don’t forget your
flu shots. Director Davis reported there are earthquake retrofit grants
available and

Measure Z needs input. Humboldt County reported 18 million dollars in storm
damage requesting emergency funds. Director Nelson, wanted to thank
Director Judy Gower for being Board Chair for two years.

7. UNFINISHED BUSINESS

7.1.  Board discussion of position on commenting on marijuana related permits,
referred to the District by the County of Humboldt. Staff recommends a
streamline process regarding project referrals by County of Humboldt.

NOTE: The WCCSD Board does not approve these permits. The Board can only
provide comment. The ultimate decision is up to the County.

The Board liked the flow chart, it gives direction to the permits. This is
a living document and can be changed as needed.

7.2 Board to discuss WCCSD comment or no comment to Humboldt County on the
following related Permits (received to-date.)

Board vote needed if comments made.

a. APPS# 10243 – Mercer Fraser

b. APPS# 10687 – Humboldt Private Reserve, Inc.

c. APPS# 12107 – Tyler Frazier

d. APPS# 10406 Emerald Family Farms

NOTE: The WCCSD Board does not approve these permits. The Board can only
provide comment. The ultimate decision is up to the County.

APPS# 10243
Mercer Fraser MSC (Gower/O’Hara) move to send letter to oppose the zoning
change.

Ayes; Gower, O’Hara, Nelson, Holmes, Noes; Davis

APPS# 10687
Humboldt Private Reserve, Inc. Follow staff recommendation. It was a four
to one for staff to continue with letter requesting the the permit is
denied.

Board moved 9.1 Sheriff’s Report. Sargent Gomes reported for the
department.

*Board took a short break at 10:15a.m. Back in session at 10:25p.m.

APPS# 12107
Tyler Frazier This is a lot line adjustment. MSC (Holmes/Nelson) move to go
with staff recommendation. Board would like the county to keep us informed
as this is our water shed. Motion passed unanimously.

APPS# 10406
Emerald Family Farms, MSC (Holmes/O’Hara) move to go with staff
recommendation. Director Davis noted possible conflict of interest. Motion
passed 4-1 vote.

8. NEW BUSINESS

8.1 Shel Barsanti to present the 2015-2016 Audit.

Board discussion and vote to approve audit.

Shel Barsanti presented the budget to the board. It was an Unqualified
Audit. Shel went over some of the details in the audit. MSC (Davis/O’Hara)
move to accept the audit. Motion pass with unanimous approval.

9. REPORTS AND COMMUNICATIONS

All non Willow Creek Community Services District reports should not
exceed 3 minutes.

No action is required on these items, but the Board may discuss any
particular item as required.

9.1 Sheriff Report
– See Above.

9.2 CHP Report – No Report.

9.3 United States Forest Service –
No Report

 

9.4 TAMWG Report
– No Report

9.5 Health Care Report- Manager O’Gorman reported for Terri Humphrey.

9.6 W.C. Fire District
– No Report

9.7 W.C. Fire Safe Council

Paul Abbott reported for the Fire Safe Council.

9.8 RREDC Report

Tyler Holmes reported for RREDC.

10. ITEMS FROM THE FLOOR

No Items from the floor.

11. CLOSED SESSION

At any time during the regular session, the Board may adjourn to closed
session to consider existing or anticipated litigation, liability claims,
real property negotiations, license and permit determinations, threats to
security, public employee appointments, personnel matters, evaluations and
discipline, labor negotiations, or to discuss with legal counsel matters
within the attorney client privilege.

No Closed Session this month.

12. ADJOURNMENT

MSC (O’Hara/Holmes) move to adjourn meeting. Motion passed with unanimous
approval. Meeting adjourned at 11:30a.m.