Board Meeting Minutes 02-23-17

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, February 23, 2017
8:00 a.m.
Regular Meeting
135 Willow Rd., Willow Creek – District Office

MINUTES

1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Board Chair, Bruce Nelson called meeting to order at 8:01a.m. All directors
present; M. Davis, J. O’Hara, J. Gower, and T. Holmes. Staff; Manager
O’Gorman and Lynn White. Six others in attendance

2. ADOPT AGENDA

Copy of Agenda for this meeting February 23, 2017: For review and approval.

MSC (Holmes/O’Hara) move to accept the agenda. Motion pass unanimously.

3. ADOPT MINUTES

Of the January 26, 2016, regular meeting minutes in Board folder for review
and approval.

MSC (Tyler/O’Hara) move to accept the minutes with correction that Director
Davis would like the record to show that he is concerned with Emerald
Family Farms and conflict of interest. Motion pass unanimously.

4. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial,
too be acted upon by the Board of Directors at one time without discussion.
If any Board member, staff member, or interested person requests that an
item be removed from the Consent Calendar, it shall be removed so that it
be acted upon separately.

4.1.
Financial Statements for Jan. 2017; and payables for Feb. 2017

4.2.
Manager’s Report

4.3.
Safety Meeting – HAZCOM are you GHS-Ready?

4.4.
Parks and Recreation

Manager O’Gorman pulled 4.2 and 4.4. Manger O’Gorman reported that
Creekside is mostly cleaned up from the downed trees. Big thanks to the
Willow Creek Fire Safe Council for chipping. We have been contacted by a
bicycle group that is hoping to use Veterans Park for one night in 2018.
Manger O’Gorman is working on the down town drainage issue. She has some
ideas on flare inlets and possible screens to catch leaves and debris. The
main 18″ drain in down town is flowing nicely, even in heavy rain. Manager
O’Gorman did receive a video of the drain from Caltrans. MSC
(Holmes/O’Hara) move to approve 4.1 through 4.4. Motion passed unanimously.

5. STAFF REPORTS

5.1.
Water Department Report
(O’Gorman)

The treatment plant was repaired and running well. Saturday night the
treatment plant had another power outage and this reset the touch screen
settings and we are back working manually. Our programmer is going to try
to help us remotely. We are learning some good lessons this winter. Rick at
Whitson’s checked out our serge protection. He said it was good. We have
one that protects the building and additional one for the computer system.
Our insurance company will be covering the costs. We do need to get a
second opinion for our insurance. The propane generator had some starting
problems during the last outage and we had to call a mechanic. He suggested
replacing the cap and roto with an electronic system.

5.2
Waste Water (Advisory Committee)

The last few months have been frustrating. The State Water Resources
Control Board said we exceded the $60,000.00 per residental cap for the
grant. We have asked the SWRCB for a 6 million dollar grant. To help this
get past their board, they want us to find some more funding. GHD has
applied for a USDA grant of 1.5 million dollars. The SWRCB is optomistic
that if we get the 1.5 from the USDA that they would approve 4.5 millons in
grant funds. This approval process could take at least three months. We do
need to publicly announce in news paper of wide distrubition that the WCCSD
approved going after grant funds. The Board willl have to again approve
going after the grant funds from the USDA. It has to be 10 days before the
WCCSD Board meeting. This will come to the board next month.

6. Board Member Report

Board Members’ comments, announcements, reports.

Director Davis reported that reclaimed waste water is selling for $500.00
per acre feet. The Hoopa Tribe won in the 9th circuit court to
keep the Trinity River cold all year long. The French Creek Slide will have
new opening times. 5:30 to 7:30a.m, 10:00a.m., Noon, 2:00p.m. and 4:30 to
6:30p.m. Weather pending.

Congress Huffman will be holding a open forum meeting tonight at 5;30p.m.
He will be discussing next year’s plans. This will be at Arcata High. Mike
Downey announced he will retire in May. Director Davis would like us to
send a letter wishing him well. County of Humboldt is holding a Budget
meeting here at our district office on March 6 at 5:30p.m. They will be
discussing Measure S.

7. UNFINISHED BUSINESS, No Unfinished business this month.

8. NEW BUSINESS

8.1 Staff recommends the sale of the 1989 Ford pickup as surplus property
and purchasing newer pickup. Staff requests spending $6500.00 for newer
truck.

Board vote needed.

MSC (Holmes/Davis) move to approve $6500.00 for newer truck. Motion passed
unanimously.

8.2 Discussion of maintenance routines and record keeping.

Director Davis spoke of testing of pumps, what kind of equipment history do
we have? In Recreation do we check out facilities regularly, do we need a
maintenance person? Manager O’Gorman responded she has started an excel
file on different equipment, generators, leaks. Our vehicles have been
maintenance by Frank’s garage and W.C. Tow & Repair (Gary Madson) Frank
retired and Gary wants to retire. We have now set up with Franklins Service
in Arcata. We take in a water sample each week, so they will be doing our
oil changes and tire rotation. They also sell tires. In summer months we do
Recreation maintenance, gutters, repairs etc. We do not have the funds to
hire a maintenance person. Susan is looking into a CIP plan.

  • Board took a 5 minute break at 9:15a.m.

9. REPORTS AND COMMUNICATIONS

All non Willow Creek Community Services District reports should not
exceed 3 minutes.
No action is required on these items, but the Board may discuss any
particular item as required.

9.1.
Sheriff Report

Sargent Gomes reported for the Sheriff’s department.

9.2.
CHP Report

Sargent Campbell reported for the CHP.

  • Director O’Hara left meeting at 9:45a.m.
  • Director Holmes left meeting at 9:49a.m.

9.3.
United States Forest Service

Andrea McBroom reported for the USFS>

9.4.
TAMWG Report

Ed Duggan reported for TAMWG.

9.5.
Health Care Report

No Report

9.6.
W.C. Fire District

Ed Duggan reported for the Fire District.

9.7.
W.C. Fire Safe Council

Barbara Darst reported for the Fire Safe Council.

9.8.
RREDC Report

No Report.

10. ITEMS FROM THE FLOOR

Anyone wishing to address the Board on any items not found on the Agenda
may do so at this time. A written Request for public comment should have
been submitted to the Secretary to the Board prior to the Call to Order.

No Items from the floor.

11. CLOSED SESSION

At any time during the regular session, the Board may adjourn to closed
session to consider existing or anticipated litigation, liability claims,
real property negotiations, license and permit determinations, threats to
security, public employee appointments, personnel matters, evaluations and
discipline, labor negotiations, or to discuss with legal counsel matters
within the attorney client privilege.

No Closed Session this month.

12. ADJOURNMENT

MSC (Davis/Gower) move to adjourn the meeting. Meeting adjourned at
10:10a.m.