Board Meeting Minutes 03-26-15

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, March 26, 2015
8:00 a.m.
Regular Meeting
135 Willow Rd., Willow Creek – District Office

MINUTES

1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM
Board Chair, Judy Gower called meeting to order at 8:00 a.m. All directors present, Tom O’Gorman, Mike Davis, Joe O’Hara, Bruce Nelson. Approximately 16
others were in attendance.

2. ADOPT AGENDA

Copy of Agenda for this meeting March 26, 2015: For review and approval.

MSC (O’Hara/Nelson) move to approve the agenda. Motion passed with unanimous approval.

3. ADOPT MINUTES

Of the February 26, 2015 meeting minutes in Board folders for review and approval.

MSC (O’Hara/Davis) move to accept the minutes. Motion passed with unanimous approval.

4. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the Board of Directors at one time without discussion. If any
Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it be acted upon
separately.

4.1
Financial Statements for February 2015; and payables for March 2015.

4.2
Manager’s Report

4.3
Safety Meeting – Hazard Awareness – Ready Day One

4.4
Parks and Recreation

MSC (O’Gorman/O’Hara) move to accept 4.1, 4.3, and 4.4. Motion passed with unanimous approval.

Manager Danel, commented that that street lights are going in down town. So far five have been installed. We have also started our ADA project, the sink is
in and the front door is on order and should be installed soon. . MSC (Nelson/O’Hara) move to accept 4.2. Motion carried with unanimous approval.

5. STAFF REPORTS

5.1
Water Department Report
(Danel)

March was slow on rain. We were at .88 inches for the month until this last rain. We are now at 3.5 inches for the month. Our area is now between 37-40
inches of rain. We have been doing maintenance on the turbine pump motors changing oils and packing. We will be replacing the oil in the generator, which
is 8 gallons. This month we have pumped approximately 340,000 gallons per day. Last year we used 9 million gallons less than 2013. This shows we are
conserving. We have 7 booster stations and 15 pumps. Staff will be replacing the flex lines at the river crossing at The Terrace to Seeley McIntosh. We
repaired a couple of service line leaks and have one to fix at Umpqua bank.

5.2
Waste Water
(Advisory Committee)

There was no meeting. Manager Danel spoke with Pat Kaspari and they are working on the environmental study. This study takes 9 to 12 months.

6. Board Member Report

Board Members’ comments, announcements, reports.

Judy Gower reported there were lights on at the trailer up the Creek and now there is another trailer.

Bruce Nelson reported crime is up, and he received the Cal Fire bill of 117.00.

7. UNFINISHED BUSINESS

7.1
Staff recommends approval budget for the Bussell tank project.
Board action needed.

Manager Danel read through the budget he has proposed. MSC (O’Gorman/Davis) move to approve the Bussell tank budget of $282,000.00. Motion passed with
unanimous approval.

7.2
Trina Cardoza to report on Camera’s downtown for the Chamber of Commerce.

Board information only
Trina reported that Tim Shoop is going to help with this project. They will keep us updated.

8. NEW BUSINESS

8.1
Staff requests moving the April meeting from 23th to April 30th.

Board action needed.

MSC (O’Hara/Nelson) move to approve the move to April 30th. Motion passed with unanimous approval.

8.2
Staff recommends approval of the Memorandum of Understanding between the WCCSD and Redwood Coast Energy Authority, for electric car charging stations down
town. .

Board action needed

This charging station will be a level 2, a recharge will take 3-5 hours. It will be able to charge all cars. Tesela owners have an adaptor plug that will
fit these charging units. There will be signage on Hwy 299. MSC(O’Gorman/Davis) to approve the draft Memorandum of Understanding with Redwood Coast Energy
Authority. Motion passed with unanimous approval.

8.3 Staff recommends implantation of Ordinance #44 Water restrictions, Chapter 4, Article Q, Section 7. Water conversation cut back of 20% out door water
use District wide.

Board action needed.

News release from State Water Board requires that all water system must implement their plan. This plan does not take effect until June 1, 2015. District
is asking for a voluntary 20% cut back. MSC (O’Gorman/O’Hara) move that we implement Ordinance # 44 Section 7, water conversation. Motion passed with
unanimous approval.

9. REPORTS AND COMMUNICATIONS

All non Willow Creek Community Services District reports should not exceed 3 minutes
No action is required on these items, but the Board may discuss any particular item as required.

9.1
RREDC Report

Mike Davis reported for RREDC.

9.2
Sheriff Report

See below 9.5.

9.3
CHP Report

CHP officer Adam Jager reported.

9.4
United States Forest Service

No report.

9.5
TAMWG Report

Ed Duggan reported.

9.2
Sheriff Report

Officer Miller reported.

9.6
Health Care Report

No Report.

9.7
W.C. Fire District

­
Jan Joki reported.

9. REPORTS AND COMMUNICATIONS. cont.

9.8
W.C. Fire Safe Council

Tim Shoop reported.

9.9
Willow Creek Down Town Transient / Street issues Committee

No Report.

9.10
Transportation

No Report.

10. ITEMS FROM THE FLOOR

Manager Danel reported that Supervisor Sundberg called and they will be holding a Mapping meeting on May 28th at 11:00 a.m. right after our
regular board meeting.

11. CLOSED SESSION

At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated litigation, liability claims, real
property negotiations, license and permit determinations, threats to security, public employee appointments, personnel matters, evaluations and discipline,
labor negotiations, or to discuss with legal counsel matters within the attorney- client privilege.

12. ADJOURNMENT

MSC (O’Hara/Nelson) move to adjourn meeting. Meeting passed with unanimous approval.

Meeting adjourned at 9:05 a.m.