Board Meeting Minutes 04-25-19

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, April 25, 2019
8:00 a.m.
Regular Meeting
135 Willow Rd., Willow Creek – District Office

MINUTES

1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Board Chair, J. Gower called meeting to order. Directors present; J. O’Hara, B. Nelson and T. Holmes, with E. Duggan absent. Staff: Manager, Susan O’Gorman, and Lynn White. Seven others in attendance.

2. ADOPT AGENDA

Copy of Agenda for this meeting April 25, 2019: For review and approval.

MSC(Nelson/O’Hara) move to approve the agenda. Motion passed.

3. ADOPT MINUTES

Of the Mar. 28, 2019 regular meeting. Minutes in Board folder for review and approval.

Of the Apr. 4, 2019 special training meeting. Minutes in Board folder for review and approval.

MSC(Holmes/Nelson) move to approve both the minutes listed. Motion passed.

4. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the Board of Directors at one time without discussion. If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it be acted upon separately.

4.1. Financial Statements for March 2019; and payables for April 2019.

4.2. Manager’s Report

4.3. Safety Meeting – Working Outdoors, Mosquitoes & Ticks.

4.4. Parks and Recreation

Manager O’Gorman pulled Manager’s report and Parks & Recreation. Kevin Latham was hired for our new employee. He has a T-2 and a D-2. He will be a great asset to our staff. Staff is behind mowing, but we will be catching up quickly. Ken will be back to work 4 days a week starting next week. This Tuesday the kindergarten class brought over about 15 kids to plant trees for arbor day at Veterans Park.

Trinity Farm donated 4 mimosa trees for the kids to plant. They were planted to the east of the tennis courts. Staff hopes to put some more picnic tables in that area for party’s and gatherings. The Brizard grant application was turned in. We hope to receive notice soon. Caltrans will be widening the road way from Bigfoot Steak House (Cinnabar’s) to Buddy’s. They will be putting in some crosswalks from Patriot to Umpqua Bank and over to Ace. Caltrans did some “Pot Holeing” to determine where our water lines are for this project. This was fun to watch, and Manager O’Gorman wants one of those machines! HA HA.

MSC(Nelson/O’Hara) move to approve 4.1, 4.2, 4.3, and 4.4. Motion carried.

5. STAFF REPORTS

5.1. Water Department Report (O’Gorman)

We currently have been pumping 330,000 gallons per day and climbing. Pump 3 has been fixed and was working, but currently has blown 2 fuses, they have been ordered and have Rick from Whiston’s coming in as soon as he is back to work to check it out. The State Water Board, Scott Gilbreth did his inspection and feels we do not have enough contact time chlorine to water. Manager O’Gorman will be researching this.

5.2. Wastewater Report (O’Gorman & Kaspari, GHD)

Emerald Family Farms did complete purchase of the mill property. We hope to know something soon.

6. Board Member Report

Joe O’Hara reported the kindergarten class planted tress at Veterans Park and May 3rd they will be walking to the museum, the CHP will be helping out.

7. UNFINISHED BUSINESS

7.1 Staff to discuss with Board possibility of applying for Prop 68 Park Grant to help build a Skate Park at Veteran’s Park. Prop 68 allows for a wide range of park investment opportunities therefore a different project could be selected if desired.

This grant has no match required is more on the simpler side than some grants. The grant application must be completed by July 28. They are working hard to get this done.

MSC (Holmes/Nelson) move to approve proceeding forward with this grant and sporting the skate project at Veterans Park. Motion Carried.

8. NEW BUSINESS

No New Business this month.

9. REPORTS & COMMUNICATIONS

All non Willow Creek Community Services District reports should not exceed 3 minutes.

No action is required on these items, but the Board may discuss any particular item as required.

9.1 Sheriff Report

No Report

9.2 CHP Report

No Report

9.3 United States Forest Service

No Report

9.4 Health Care Report

No Report

9.5 W.C. Fire District

No Report

9.6 W.C. Fire Safe Council

Barbara Darst reported for the Fire Safe Council

9.7 RREDC Report

No Report

9.8 Community Plan

Marc Rowley reported for the Community Plan.

10. ITEMS FROM THE FLOOR

Anyone wishing to address the Board on any items not found on the Agenda may do so at this time. A written Request for public comment should have been submitted to the Secretary to the Board prior to the Call to Order.

No report.

11. CLOSED SESSION

At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated litigation, liability claims, real property negotiations, license and permit determinations, threats to security, public employee appointments, personnel matters, evaluations and discipline, labor negotiations, or to discuss with legal counsel matters within the attorney client privilege.

No report

12. ADJOURNMENT

MSC (O’Hara/Holmes) move to adjourn the meeting. Meeting adjourned at 9:31