Board Meeting Minutes 05-24-18

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, May 24, 2018
8:00 a.m.
Regular Meeting
135 Willow Rd., Willow Creek – District Office

MINUTES

1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Vice Chair Tyler Holmes, called meeting to order at 8:00 a.m. Directors
present, E. Duggan, B. Nelson, and J. O’Hara. J. Gower was absent. Staff;
General Manager Susan O’Gorman, and Lynn White. Eight others in attendance.

2. ADOPT AGENDA

Copy of Agenda for this meeting May 24, 2018: For review and approval.

MSC (O’Hara/Nelson) move to approve the agenda. Motion Carried.

3. ADOPT MINUTES

Of the April 26, 2018 regular meeting. Minutes in Board folder for review
and approval.

MSC (O’Hara/Nelson) move to approve the minutes. Motion Carried.

4. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial,
too be acted upon by the Board of Directors at one time without discussion.
If any Board member, staff member, or interested person requests that an
item be removed from the Consent Calendar, it shall be removed so that it
be acted upon separately.

4.1. Financial Statements for April 2018; and payables for May 2018.

4.2. Manager’s Report

4.3. Safety Meeting – Heat Stress.

4.4. Parks and Recreation

Manager O’Gorman pulled 4.4 to report out a Thank you to Joe O’Hara for a
successful Arbor day. Five redbud trees and flowers were planted at
Creekside Park by Trinity Valley Elementary and 2 maples planted at
Veterans Park by Creekside Learning Center.

MSC (O’Hara/Nelson) move to approve the consent items. Motion Carried.

5. STAFF REPORTS

5.1. Water Department Report (O’Gorman)

Eleven point two million gallons were pumped in April. May is picking up to
650-700,000 gallons per day. Staff repaired a leak on May Fair and staff
found the main line is only 2 ½ feet deep. Staff was working on a
water line near Campora on Hwy 299 and snagged a line. Water was off from
Enchanted Springs Rd. east for about 1 ½ hours. Manager O’Gorman had
the plant generator maintenance by The Electrician Inc., new fluids, new
belts etc. The generator was down for 2 days while maintenance was done. It
cost $4684.00 this is good preventive maintenance and minimal considering
the cost of this generator. Pump 3 is making noise and staff called
Northcoast Pump House to look at it. There is nothing that can be done.
Keep running the pump until it slows down. The pump was put in somewhere in
the late 60’s or early 70’s. When it quits the cost to replace will be
$25,000.00 to $30,000.00 dollars. They said it could go a couple of years.
No way to tell. This pump runs 24 hours a day in August. It is our main
pump.

5.2. Wastewater Report (O’Gorman & Kaspari, GHD)

Nathan Stevens with GHD brought in draft on the collection and treatment
system. Location of the treatment plant is holding up the rate process. We
will be holding a special board meeting with land owners in the evening,
sometime in July to present rates during the prop 218 process.

6. Board Member Report

Board Members’ comments, announcements, reports.

No report.

7. UNFINISHED BUSINESS

7.1 Board to discuss Willow Creek watershed and impacts from cannabis
grows, permitted by county

Board Discussion

Board gave Manager O’Gorman direction to write a letter to the County of
Humboldt regarding anything that could be hazardous to our watershed. Our
watch needs to be vigilant to protect Willow Creek’s water source. The
county needs to understand we are watching them and the cannabis permits.
If future issues develop in our watershed due to cannabis grows, we will
have it on record that we told the county our concerns. Staff was
instructed to look into Proposition 65. Proposition 65, prohibits
California businesses from knowingly discharging significant amounts of
listed chemicals into sources of drinking water.

8. NEW BUSINESS

8.1
Staff recommends approval of 2018-2019 Fiscal Year Budget for Water,
Rec and Waste Water.

Board Vote.

MSC (Nelson/O’Hara) move to approve the 2018-19 fiscal budget. Motion
carried.

8.2 Staff recommends updates to Recreation Fee Schedule

Board Vote

MSC (Duggan/O’Hara) move to approve as discussed with board. Motion
carried.

8.3 Staff recommends amendment to Candy Stick Park Permit with Forest
Service, to facility the Baseball commission constructing a new practice
field,

Board Vote

Board said we need get a MOU with the Baseball commission. They will be
responsible for all construction and maintenance. State will write a MOU
letter.

MSC (Nelson/Duggan) move to approve Exhibit B for construction stipulations
for Amendment No. 1 to the Candy Stick Park Permit LTR 3304-03 for the
Willow Creek Community Services District. Motion Carried.

9 COMMUNICATIONS



All non Willow Creek Community Services District reports should not
exceed 3 minutes.

No action is required on these items, but the Board may discuss any
particular item as required.

9.1 Sheriff Report

Deputy Sheriff David Brooks reported for the Sheriff department.

9.2 CHP Report

Captain Stacy L. Barr reported for the CHP.

9.3 United States Forest Service

No Report.

9.4 Health Care Report

Terri Humphry reported for the Open Door Clinic.

9.5 W.C. Fire District

Ed Duggan reported for the Fire District.

9.6 W.C. Fire Safe Council

Barbara Darst reported for Fire Safe.

9.7 RREDC Report

No Report.

10. ITEMS FROM THE FLOOR

Anyone wishing to address the Board on any items not found on the Agenda
may do so at this time. A written Request for public comment should have
been submitted to the Secretary to the Board prior to the Call to Order.

No Items from the floor.

 

Board took a 5-minute break 9:57 to 10:02 a.m.

11. CLOSED SESSION

At any time during the regular session, the Board may adjourn to closed
session to consider existing or anticipated litigation, liability claims,
real property negotiations, license and permit determinations, threats to
security, public employee appointments, personnel matters, evaluations and
discipline, labor negotiations, or to discuss with legal counsel matters
within the attorney client privilege.

11.1 Property negotiations for wastewater project.

Manger O’Gorman received direction from the board.

12. ADJOURNMENT

Meeting adjourned at 10:32 a.m.