Board Meeting Minutes 06-27-19

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, June 27, 2019
8:00 a.m.
Regular Meeting
135 Willow Rd., Willow Creek – District Office

MINUTES

1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Board Chair, Judy Gower called meeting to order at 8:00am. All directors present; J. O’Hara,

E. Duggan, B. Nelson, T. Holmes. Staff General Manager Susan O’Gorman and L. White. Eleven others in attendance.

2. ADOPT AGENDA

Copy of Agenda for this meeting June 27, 2019: For review and approval.

MSC (Nelson/Duggan) move to approve the agenda. Motion carried.

3. ADOPT MINUTES

Of the May 23, 2019 regular meeting. Minutes in Board folder for review and approval.

Of the June 6, 2019 special meeting. Minutes in Board folder for review and approval.

MSC (O’Hara/Duggan) moved to approve the minutes. Motion carried.

4. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the Board of Directors at one time without discussion. If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it be acted upon separately.

4.1. Financial Statements for May 2019; and payables for June 2019.

4.2. Manager’s Report

4.3. Safety Meeting – Customer Service: Difficult Customer ALERT

4.4. Parks and Recreation

MSC(Holmes/O’Hara) move to approve the Consent Items. 4.1, 4.2, 4.3, & 4.4. Motion Carried.

5. STAFF REPORTS

5.1. Water Department Report (O’Gorman)

Staff fixed several leaks this month. Staff also patched roads ways with asphalt where leaks have been fixed. We had to wait for Mercer Fraser to make hot mix. We received a Violation Notice from State. The State told us we must increase our contact time with chlorine. The treatment plant has been running with these numbers since 2007. The State says our water goes thru the system too fast. We have increased the amount of chlorine in the water. Staff will continue to work on this to get our chlorine levels and contact time up. Our water tests very well, there is nothing wrong with the water just the calculations the state wants.

5.2. Wastewater Report (O’Gorman & Kaspari, GHD)

The Stockel property is moving a head through escrow. The engineers are starting to survey where the septic’s are on each piece of property. Pat Kaspari will be attending the July meeting to talk about prop 218.

6. Board Member Report

Director Duggan asked where the Brizard property was in the grant process. Manager O’Gorman commented it is still in review.

7. UNFINISHED BUSINESS

7.1 Continue Prop 68 Park Grant discussion, Veterans Park Enhancement project – Riley Morrison of HSC to discuss the surveys and ideas received to date.

Board to provide input on prioritization of enhancement possibilities.

Riley Morrison updated the board regarding all the outreach he has been doing in the community. There are surveys online to fill out. He has met with other non-profits, Klamath-Trinity Little League, Willow Creek Baseball Commission, and others. The non-profits will be writing letters of support for this grant.

8. NEW BUSINESS

8.1 Prop 68 Grant – Veterans Park Enhancement project. Authorization of Resolution 2019-03, Delegates authority to General Manager to submit grant documents.

Board Vote needed.

MSC (Nelson/Duggan) moved to authorize Manager O’Gorman to sign grant documents. Motion Carried.

8.2 Staff recommends the approval of the Budget 2019-20.

Board Vote needed.

MSC (Holmes/O’Hara) move to approve the budget for 2019-20. Motion carried.

8.3 Board must vote for three candidates on SDRMA Board of Directors Election ballot.

Board Vote needed.

MSC (Holmes/Nelson) move to approve staff recommendation on candidates for the SDRMA board of directors. Motion carried.

8.4 Review and discuss possible update of Ordinance 2007-36 regarding drugs and alcohol in our parks with the desire to utilize the Sheriff deputies to issue citations and/or infractions.

In discussion Manager O’Gorman will get with Natalie Duke regarding verbiage for ordinance. This will come back to the board.

ยท Board took a 5 minute break at 9:12 back in session 9:17.

8. REPORTS & COMMUNICATIONS

All non Willow Creek Community Services District reports should not exceed 3 minutes.

No action is required on these items, but the Board may discuss any particular item as required.

9.1 Sheriff Report

Lt. Musson reported for the Sheriff dept.

9.2 CHP Report

Officer Ranger reported for the CHP.

9.3 United States Forest Service

Deputy Voltron reported for the USFS

9.4 Health Care Report

No Report

9.5 W.C. Fire District

Ed Duggan reported for the Fire District.

9.6 W.C. Fire Safe Council

Joe O’Hara reported for the Fire Safe Council.

9.7 RREDC Report

Ed Duggan reported for RREDC.

9.8 Community Plan

Susan O’Gorman reported that there will be another meeting on July 10 @ 6 p.m.

10. ITEMS FROM THE FLOOR

Anyone wishing to address the Board on any items not found on the Agenda may do so at this time. A written Request for public comment should have been submitted to the Secretary to the Board prior to the Call to Order.

Riley Morrison commented that maybe we need to remarket the park system.

11. CLOSED SESSION

At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated litigation, liability claims, real property negotiations, license and permit determinations, threats to security, public employee appointments, personnel matters, evaluations and discipline, labor negotiations, or to discuss with legal counsel matters within the attorney client privilege.

No Closed Session

12. ADJOURNMENT

MSC (Holmes/O’Hara) moved to adjourn meeting at 10:10 a.m. Motion carried.