Board Meeting Minutes 08-22-19

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, August 22, 2019
8:00 a.m.
Regular Meeting
135 Willow Rd., Willow Creek – District Office

MINUTES

1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Vice Chair, T. Holmes, called meeting to order at 8:00 a.m. Directors; E. Duggan, B. Nelson and J. O’Hara present, with J. Gower absent. Staff; General Manager, Susan O’Gorman and Lynn White. Seven others in attendance.

2. ADOPT AGENDA

Copy of Agenda for this meeting August 22, 2019: For review and approval.

MSC (Nelson/O’Hara) move to accept the agenda. Motion carried.

3. ADOPT MINUTES

Of the July 25, 2019 regular meeting. Minutes in Board folder for review and approval.

Director Duggan wanted corrected to minutes. 9.1 should read; Lt. Kevin Miller. MSC (Nelson/O’Hara)

Move to approve the minutes as corrected. Motion carried.

4. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the Board of Directors at one time without discussion. If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it be acted upon separately.

4.1. Financial Statements for July 2019; and payables for August 2019.

4.2. Manager’s Report

4.3. Safety Meeting – Ergonomics

4.4. Parks and Recreation

Director Duggan pulled 4.4, that he as noticed there has been less parking problems at Kimtu Beach this year. MSC (Nelson/O’Hara) moved to approve the consent items. Motion carried.

5. STAFF REPORTS

5.1. Water Department Report (O’Gorman)

For the month of July 2019 our pumping is down from last July 2018. Our summer weather has been much cooler this year. This is affecting the bottom line in our budget. Staff purchased an Asphalt cutter with a 14-inch blade. This is going to make cutting concrete or asphalt so much easier. We have already used it. In past we have rented on to the cost of $100.00 per day. We have used a grinder that made the job much harder than it needed to be.

5.2. Wstewater Report (O’Gorman & Kaspari, GHD)

Staff will have a report in September. We hope to be closing escrow soon.

6. Board Member Report

No report.

7. UNFINISHED BUSINESS

7.1 Staff recommends hiring Jackson & Eklund as CPA firm for 2018-2019 audit.

Board vote.

Staff gave Manager O’Gorman direction regarding bookkeeping and Audit. Manager will proceed.

8. NEW BUSINESS

8.1 Highway 96 Seismic Bridge Retrofit – Staff recommends signing Caltrans access agreement onto Creekside park and Treatment plant.

Board direction.

MSC (Nelson/O’Hara) move to approve General Manager to proceed forward with agreement. Motion Carried.

9. REPORTS & COMMUNICATIONS

All non Willow Creek Community Services District reports should not exceed 3 minutes.

No action is required on these items, but the Board may discuss any particular item as required.

9.1 Sheriff Report

Lt. Miller reported for Sheriff Dept.

9.2 CHP Report

No Report.

9.3 United States Forest Service

Mark Deperro reported for the USFS.

9.6 W.C. Fire Safe Council

Barbara Darst reported at this time for the Fire Safe Council.

9.4 Health Care Report

No Report.

9.5 W.C. Fire District

Ed Duggan reported for the Fire District.

9.6 W.C. Fire Safe Council

See report below 9.3.

9.7 RREDC Report

Ed Duggan reported for RREDC.

9.8 Community Plan

Susan O’Gorman reported for the Community Plan.

10. ITEMS FROM THE FLOOR

Nothing from the floor.

11. CLOSED SESSION

No closed session.

12. ADJOURNMENT

MSC (O’Hara) moved we adjourn the meeting. Meeting adjourned at 9:32 a.m.