Board Meeting Minutes 08-23-18

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, August 23, 2018
8:00 a.m.
Regular Meeting
135 Willow Rd., Willow Creek – District Office

MINUTES

1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Board Chair, Judy Gower called meeting to order at 8:00 am. All directors
present; Ed Duggan, Bruce Nelson, Joe O’Hara and Tyler Holmes. Staff;
General Manager Susan O’Gorman and Lynn White. Three others in attendance.

2. ADOPT AGENDA

Copy of Agenda for this meeting Aug. 23, 2018: For review and approval.

MSC (Duggan/O’Hara) move to approve the minutes. Motion carried.

3. ADOPT MINUTES

Of the July 26, 2018 regular meeting. Minutes in Board folder for review
and approval.

MSC (Nelson/O’Hara) move to approve the minutes. Motion carried.

4. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial,
too be acted upon by the Board of Directors at one time without discussion.
If any Board member, staff member, or interested person requests that an
item be removed from the Consent Calendar, it shall be removed so that it
be acted upon separately.

4.1. Financial Statements for July 2018; and payables for Aug. 2018.

4.2. Manager’s Report

4.3. Safety Meeting – Ergonomics. The 24-Hour Body

4.4. Parks and Recreation

General Manager pulled 4.2 and 4.4. The new trash cans have been received
and placed in our down town area. So far they are working really well. A
doggie bag station has been installed in the front of PJ. Billiards. We
installed another pay tube near the Candy Stick park for beach parking.
Caltrans will be retro fitting the Bridge on 96 at the Treatment plant.
They will have to go through Creekside park. They will need to go below the
treatment plant towards creek and above the intakes. This will be on a
future agenda when the project gets closer. Staff will be watching closely
when they are working on the project especially when working above the
intakes. Some time soon the board will have to take a mandatory sexual
harassment training.


5. STAFF REPORTS

5.1. Water Department Report (O’Gorman)

Treatment plant is pumped 36.4 million gallons this last month. That is 1.7
million per day. A lot of water. We had many leaks this month. Fireway Lane
staff had to replace a whole section of pipe under the paved road. District
will have Tim LaLonde fix the road as soon as Mercer Fraser is making
asphalt. State Coach pump station’s pump has failed, and we will be
replacing it. This pump is now obsolete, and we have 10 in our system. Gypo
has a motor that has went out and needs replacing, we are going to try to
get it repaired for backup. Legal advised the CSD to write or email Scott
Bower with Dept Fish and Wild Life regarding the letter received from him.
This has been done. We have not heard back from him. This last Saturday
Aug, 18th, Barbara Darst noticed we had a leak under the bridge.
Of course, this was Saturday morning and our 12 inch main line. The leak
was probably over 200,000 gallons per day, 140 gallons per minute. Staff
fixed the line and we were back filling tanks by 8:30 p.m.

5.2. Wastewater Report (O’Gorman & Kaspari, GHD)

We are still stalled out project. We can not move forward until we have
property .

6. Board Member Report

Director Nelson wants everyone to be very careful with all the fires we
have going on.

7. UNFINISHED BUSINESS

No Unfinished Business

8. NEW BUSINESS

No New Business

9 COMMUNICATIONS



All non Willow Creek Community Services District reports should not
exceed 3 minutes.

No action is required on these items, but the Board may discuss any
particular item as required.

9.1 Sheriff Report

Officer O’Rouke reported for the Sheriff Department

9.2 CHP Report

No Report

9.3 United States Forest Service

No Report

9.4 Health Care Report

No Report

9.5 W.C. Fire District

Ed Duggan reported for the Fire District.

9.6 W.C. Fire Safe Council

Barbara Darst reported for Fire Safe Council.

9.7 RREDC Report

No Report

10. ITEMS FROM THE FLOOR

No items from the floor.

11. CLOSED SESSION

At any time during the regular session, the Board may adjourn to closed
session to consider existing or anticipated litigation, liability claims,
real property negotiations, license and permit determinations, threats to
security, public employee appointments, personnel matters, evaluations and
discipline, labor negotiations, or to discuss with legal counsel matters
within the attorney client privilege.

11.1 Property negotiations for wastewater project.

No Action taken.

11.2 Personnel.

Bill Zertuche has retired, we thank him for his service.

12. ADJOURNMENT

Meeting adjourned at 9:32 a.m.