Board Meeting Minutes 08-27-15

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, August 27, 2015
8:00 a.m.
Regular Meeting
135 Willow Rd., Willow Creek – District Office

MINUTES

1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Board Chair Judy Gower called meeting to order at 8:15 am. All Directors present, M. Davis, B. Nelson, T. O’Gorman, and J. O’Hara. 14 others in attendance.

2. ADOPT AGENDA

Copy of Agenda for this meeting August 27, 2015: For review and approval.

MSC (O’Gorman/O’Hara) move to approve the agenda. Motion passed with unanimous approval.

3. ADOPT MINUTES

Of the July 23, 2015 meeting minutes in Board folders for review and approval.

MSC (O’Hara/Nelson) move to approve the minutes. Motion passed with unanimous approval.

4. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the Board of Directors at one time without discussion. If any
Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it be acted upon
separately.

4.1
Financial Statements for July 2015; and payables for August 2015.

4.2
Manager’s Report.

4.3
Safety Meeting – Office Ergonomics

4.4
Parks and Recreation

Manager Danel requested to pull 4.2 and Director O’Gorman wanted to pull 4.4 for discussion.

MSC (Nelson/O’Hara) move to approve 4.1 & 4.3. Motion passed with unanimous approval.

Manager Danel reported that the ADA parking is compete at cost of approximately $2500.00. The new security gate at the treatment facility has been
installed. Staff completed 360 ft. of fencing at Creekside Park. CalFire and USFS using Veterans Park is a good windfall for us. 4.4 Director O’Gorman
questioned funds to be received from the fire camps, as we cannot co-mingle funds. Manager Danel will work out the water usage and administration fees to
pay back water. Most is Recreation. We need to replace the cook stove at the Cookhouse. MSC (O’Gorman/O’Hara) move to approve 4.2 & 4.4. Motion passed
with unanimous approval.

5. STAFF REPORTS

5.1
Water Department Report
(Danel)

Staff had some minor alarms this month, and one plant shut down at 1:00am this week. Water conservation is real close to what the State wants. We are at 24
to 25%. The smoke has lowered the temperatures, and people are not having to water as much. Aug. 2013 we were pumping 1.2 million.

This year August pumping 840,000 per day. Revenue was down in July by $10,000.00 over 2013. We had a water leak in the Hodgson Hill subdivision this week.
The WCVFD called us during the fire down town concerning water. The water system did fine, we did not have any problems.

5.2
Waste Water
(Advisory Committee)

The Draft EIR was circulated and closed for comments on July 29th, 2015. They received a few comments most were form type letters from other
agencies. Pat Kaspari is looking over the final report. This final EIR report will be out next week and delivered to Board members. The next comment period
will be ten days ending September 11th. 2015. There will be a presentation on the Final EIR at the September meeting. GHD will be asking the
board to certify the EIR.

6. Board Member Report

Board Members’ comments, announcements, reports.

Director Nelson would like to see a letter to USFS or WCVFD thanking them for helping with the fire down town. The Chamber is asking business’s to put up
banners thanking the fire fighters.

7. UNFINISHED BUSINESS

7.1
Down Town Shade project, Mock property, critical drainage maintenance issue.

Board vote needed.

This area, the Mock property (P & J Billiards area) is the low point of down town Willow Creek. We need to direct rain run off to the large DI. Water
has in the past backed up into the businesses. Josh with Trinity Valley Consulting Engineers has been contacted to look at this issue. The 12″ main line is
below the trees in this bump out. There is also a fire hydrant there. The PG & E also has their vault there. The committee will continue. This is an
infrastructure issue. This project will take time. CEQA exemption will need to be filed and Caltrans contacted. This is not a Shade committee issue and the
committee will continue to work on down town issues. MSC (O’Gorman/Nelson) move to, move forward with a limit of the $10,000.00 expenditure, remove at
least that one tree and ask Josh McKnight what we need to do to improve the drainage and come back to the board with that information. Motion passed with
unanimous approval. Manager Danel stated this could take 4-6 months for this project.

7.2
Bussell tank award of bid Phase 1.

Board vote needed.

There were five contractors looked at the job for Phase 1. There were three submitted bids. Low bid was $28,000.00 the high was $48,500.00. R. Brown
Construction was the low bid. MSC (Davis/O’Hara) move to accept the bid from R. Brown Construction. Motion carried with unanimous approval.

8. NEW BUSINESS

8.1
Rudy Breuning to speak on behalf of Board President David Lipman for Mountain Community & Culture

Board vote needed.

The Mountain Community & Culture is requesting the WCCSD release funds back to the Humboldt Area Foundation from the Community Wellness campaign grant.
This is so that the MCC can work directly with HAF and release WCCSD from all liability. MCC is now a non-profit organization. HAF has approved the use of
the remaining funds to be used by the MCC for outreach and education. MSC (O’Gorman/Nelson) move that Manager Danel verify from Humboldt Area Foundation
this is true, that Mountain Community & Culture, will be dealing directly with HAF. Once this is verified with HAF, Staff has approval to write letter
releasing WCCSD from any oversite and all liability on grant funds.

8.2
Manager Danel to address Board regarding Caltrans and speed indicators

Board discussion

Caltrans called Manager Danel and said they had radar signs that they could install at each end of Willow Creek on Hwy 299 but that we would have to pay
for the electricity. This possibly be in place in 2-3 months’ time if board approves this. MSC (Davis/Nelson) move to accept that we pay for the power for these signs. Motion passed with unanimous approval.

* Board took a 5 minute break at 9:05 a.m.

9. REPORTS AND COMMUNICATIONS

All non Willow Creek Community Services District reports should not exceed 3 minutes

No action is required on these items, but the Board may discuss any particular item as required.

9.1
RREDC Report

Mike Davis reported for RREDC.

9.2
Sheriff Report

No report

9.3
CHP Report

Adam Jager reported for the CHP.

9.4
United States Forest Service

No report.

9.5
TAMWG Report

Ed Duggan reported for TAMWG.

9.6
Health Care Report

No report.

9.7
W.C. Fire District

No report.

9.8
W.C. Fire Safe Council

Barbara Darst and Paul Abbott reported for the Fire Safe Council.

9.9
Willow Creek Down Town Transient / Street issues Committee

Manager Danel reported that we have been patrolling the creek 2-3 times a week. Everyone needs to do their part.

9.10
Transportation

No report.

10. ITEMS FROM THE FLOOR

They are releasing the bid out for the construction phase for the electrical car charging stations up town.

Director Nelson reported that neighborhood watch and business watch are being formed, hopefully everyone will get on board. There will be more meetings.

11. CLOSED SESSION

At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated litigation, liability claims, real
property negotiations, license and permit determinations, threats to security, public employee appointments, personnel matters, evaluations and discipline,
labor negotiations, or to discuss with legal counsel matters within the attorney- client privilege.

12. ADJOURNMENT

MSC (O’Hara/Nelson) moved to adjourn meeting at 9:45 A.M. Motion was unanimous.