Board Meeting Minutes 10-27-16

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, September 22, 2016
8:00 a.m.
Regular Meeting
135 Willow Rd., Willow Creek – District Office

MINUTES

1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Vice Chair, Bruce Nelson called meeting to order at 8:00 am. Directors present; T. O’Gorman, J. O’Hara, and M. Davis. J. Gower was absent. Staff; Manager Susan O’Gorman, Lynn White. Eight others in attendance.

2. ADOPT AGENDA

Copy of Agenda for this meeting October 27, 2016: For review and approval.
MSC (O’Hara/Davis) move to approve the minutes. Motion passed unanimously.

3. ADOPT MINUTES

Of the September 22, 2016, regular meeting minutes in Board folder for review and approval.
MSC (O’Gorman/O’Hara) move to approve the minutes. Motion passed unanimously.

4. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the Board of Directors at one time without discussion. If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it be acted upon separately.

4.1
Financial Statements for Sept. 2016; and payables for Oct. 2016.

4.2
Manager’s Report,

4.3
Safety Meeting – Fire Extinguishers

4.4
Parks and Recreation
Manager O’Gorman pulled 4.2 and 4.4. 4.2 Manager O’Gorman wanted to thank the board and district for the opportunity serve as manager for WCCSD. 4.4 The bathroom at Veterans Park was damaged by a fire that burnt the paper towel dispenser. The inside wall was charred and there was a black stinky cobwebb mess everywhere inside. The inside of the bathroom had to be pressure washed, toilet seats had to be replaced and will need paint. This could have been bad and looked worse than it was. MSC (O’Hara/O’Gorman) move to approve the consent items. Motions passed with unanimous approval.

5.
STAFF REPORTS

5.1
Water Department Report
(O’Gorman)

Manager O’Gorman achieved her T-1 and D-2 certifications. She is working at the treatment plant with Bill. Pumping is down to approximately 450,000 gallons per day. There has been two leaks, one in the Bigfoot Subdivision on Susan’s first Saturday of starting her new job. The repair went well. The second was a service line by the laundromat on County Club Dr. Both repairs are in need of asphalt. We will be finishing when Mercer Frasier’s batch plant is making asphalt. Manager O’Gorman is looking into CAD or like program for getting our water lines and our system valves on the computer.

5.2
Waste Water
(Advisory Committee)

The people from State Water Resources Control Board came and did a walkthrough of down town and our proposed disposal sites. The St. Water Resources Control Board meeting will likely be in December or January. We still do not know the percent of grant money we will receive.

6. Board Member Report

Board Members’ comments, announcements, reports.
Director Tom O’Gorman announced his resignation from the board as of November 15, 2016.

7. UNFINISHED BUSINESS

No unfinished Business this month.

8. NEW BUSINESS

8.1
Staff recommends approval of one Board Member and/or our General Manager to attend the State Water Board meeting in Sacramento, when our Wastewater system
grant is agenized.

Board Vote Needed.

MSC (O’Hara/Davis) move to approve the manager and one board member to attend the meeting. Motion passed with unanimous approval.

8.2
Staff recommends board approve our General Manager, Susan O’Gorman as a signer on all Umpqua Bank and Coast Central Credit Union accounts.

Board Vote, needed.

MSC (O’Hara/Davis) to approve Susan as a signer on all accounts. Motion passed with unanimous approval.

8.3
Director O’Gorman to discuss WCCSD Nepotism, board policy.

Board discussion

Director O’Gorman wanted to be clear that it is legal for him to remain on the board. There would only be a conflict of interest during manager evaluations and he would have to recuse himself or any business that directly involved Manager O’Gorman.

8.4
Procedure on midterm replacement of Board member.

Board discussion

For a midterm replacement the seat has to be vacant.

The District needs to post the vacant position available in three public places 15 days before the appointment. The board will then appoint a person to the board. The person appointed would then will finish out the term. MSC (Davis/O’Hara) move to approve Manager O’Gorman to post the position. Motion passed with unanimous approval.

8.5
Pick date for annual Christmas party. Staff recommends Saturday December 3rd, 10th, or the 17th.

Board discussion

December 10th will be our annual meeting.

8.6
Request letter of support to Humboldt County Road Department from WCCSD Board regarding crosswalk at The Terrace & Country Club Dr. Presenter will be Kathleen Sonn, for Creekside Center for the Arts.

Board Discussion / vote.

The Board thinks this is a good project, but would like more avenues looked at for a stronger letter.

CHP Commander Fabbri said he might be able to help. Kathleen will be in communication with him. Kathleen will be coming back to the board with more information. Manager O’Gorman offered to call and talk to Art Reeve at the County.

8.7
Director Davis to discuss idea on alternate water source.

Board Discussion

Director Davis would like the board to at some time to look into an emergency water source. If there was a Hazmat spill above the treatment plant on Hwy 299 we might have to shut down the facility. His thought is possibly pulling water from the Trinity River upriver from the mouth of Willow Creek. Something to think about in the future.

9. REPORTS AND COMMUNICATIONS

All non Willow Creek Community Services District reports should not exceed 3 minutes

No action is required on these items, but the Board may discuss any particular item as required.

9.1
Sheriff Report

No Report.

9.2
CHP Report

CHP, Commander Fabbri reported for the CHP.

9.3
United States Forest Service

Andrea McBroom reported for the USFS

9.4
TAMWG Report

Ed Dugan reported for TAMWG.

9.5
Health Care Report

Teri Humphrey reported for the Open Door Clinic.

9.6
W.C. Fire District

Ed Duggan reported for the Fire District.

9.7
W.C. Fire Safe Council

Barbara Darst reported for the Fire Safe Council.

9.8
RREDC Report

No Report.

10. ITEMS FROM THE FLOOR

Anyone wishing to address the Board on any items not found on the Agenda may do so at this time. A written Request for public comment should have been submitted to the Secretary to the Board prior to the Call to Order.

Director Nelson wanted to thank Director Tom O’Gorman for his years of service to the Willow Creek Community Services Board.

11. CLOSED SESSION

At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated litigation, liability claims, real
property negotiations, license and permit determinations, threats to security, public employee appointments, personnel matters, evaluations and discipline, labor negotiations, or to discuss with legal counsel matters within the attorney- client privilege.

11.1
Property negotiations, wastewater

Board directed Manager O’Gorman to move forward towards purchase of property.

12. ADJOURNMENT

MSC (O’Hara/Davis) move to adjourn. Meeting adjourned at 10:55 a.m.