Board Meeting Minutes 11-15-18

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, November 15, 2018
8:00 a.m.
Regular Meeting
135 Willow Rd., Willow Creek – District Office

MINUTES

1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Vice Chair, Tyler Holmes called meeting to order at 8:00 a.m. Directors
present; B. Nelson, J. O’Hara, and E. Dugan with J. Gower absent. Staff;
Manager O’Gorman and Lynn White. Eight others in attendance.

2. ADOPT AGENDA

Copy of Agenda for this meeting Nov. 15, 2018: For review and approval.

MSC (Holmes/Bruce) move to approve the agenda. Motion carried.

3. ADOPT MINUTES

Of the October 25, 2018 regular meeting. Minutes in Board folder for review
and approval.

MSC (Nelson/O’Hara) move to approve the minutes. Motion carried.

4. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial,
too be acted upon by the Board of Directors at one time without discussion.
If any Board member, staff member, or interested person requests that an
item be removed from the Consent Calendar, it shall be removed so that it
be acted upon separately.

4.1. Financial Statements for October 2018; and payables for November 2018.

4.2. Manager’s Report

4.3. Safety Meeting – Handwashing. Avoiding Germs & Viruses.

4.4. Parks and Recreation

Director Duggan pulled 4.1 on pg. 3 of the financials, asked if we still
banked with Umpqua Bank? Manager O’Gorman responded. Yes, we do. Also, on
pg. 3 questioned the Trail project amount. This is Long Term Liabilities
and the project is done. This amount is costs associated with the project.
Manager O’Gorman reported on 4.2, we did purchase a ½ ton 2-wheel
drive Dodge truck for the district. 4.4 Staff is collecting leaves! We are,
with the good weather letting them collect up then removing before it
rains. Manager O’Gorman is trying this to saving labor costs.

MSC (Duggan/O’Hara) move to approve 4.1, 4.2, 4.3, 4.4. Motion carried.

5. STAFF REPORTS

5.1. Water Department Report (O’Gorman)

The treatment plant pumped 15.6 million gallons for the month of Oct. We
are replacing the chlorine Analyzer. This equipment came from the old
treatment plant and is failing. Replacement parts are not available.
Replacement costs for this equipment is approximately $4000.00. Staff will
be doing our annual filter inspection next week this is an all-day
adventure. The Mag Meter is having speed fluctuations. Staff has determined
that it is not the pumps. We may have to replace the Mag Meter at some
point. On Saturday there was a leak near the Fair Oaks Trailer park.
Manager O’Gorman called in Jordan Caya to help. He graciously volunteers to
help out when needed

5.2. Wastewater Report (O’Gorman & Kaspari, GHD)

There is nothing to report here. There might be movement by next month and
we hope to have a positive report in December.

6. Board Member Report

Bruce Nelson reminded everyone to be careful, our area could easily be
another Paradise. We are not out of fire danger yet. There is a fire up
Tish Tang. Susan O’Gorman reported she had a bear get into her car last
night.

7. UNFINISHED BUSINESS

7.1
Manager O’Gorman to update Board regarding Humboldt County zoning
changes. It is our understanding that the Humboldt County Planning Commission has voted to recommend the changes to the Board of Supervisors. The meeting date for the Board of Supervisors has not yet been set.

Board Discussion

Manager O’Gorman talked to John Miller. The Planning Commission voted to
proceed forward with the zoning change. This will now be put before the
Board of Supervisors. That meeting will be Dec. 4th.

7.2 Manager O’Gorman to update Board regarding Mercer Fraser cannabis
project. It is our understanding the project has already been approved at
the Humboldt County Planning Commission on Dec. 14, 2017. The project
requires a zoning change, which needs the Board of Supervisors approval.
This is tentatively scheduled for Tuesday December 4th, at 9
a.m.

Board Discussion

The District would like Humboldt County to slow down and do some community
outreach. Humboldt County said they would do community outreach, but they
have had no follow through. Manager O’Gorman was instructed to write letter
asking them to hold off until we complete a new Community plan to the
county.

8. NEW BUSINESS

No New Business

9. COMMUNICATIONS



All non Willow Creek Community Services District reports should not
exceed 3 minutes.

No action is required on these items, but the Board may discuss any
particular item as required.

9.1 Sheriff Report

No Report.

9.2 CHP Report

No Report.

9.3 United States Forest Service

No Report.

9.4 Health Care Report

No Report.

9.5 W.C. Fire District

Ed Duggan reported for the Fire District.

9.6 W.C. Fire Safe Council

Barbara Darst reported for the Fire Safe Council.

9.7 RREDC Report

No Report.

10. ITEMS FROM THE FLOOR

Anyone wishing to address the Board on any items not found on the Agenda
may do so at this time. A written Request for public comment should have
been submitted to the Secretary to the Board prior to the Call to Order.

The citizens of Willow Creek request that the Willow Creek Community
Services District consider sponsoring a Willow Creek Advisory Committee
(WCCAC) to be made up of Willow Creek citizens for the purpose of drafting
and submitting a new Willow Creek Community Plan to be adopted into the
Humboldt County General Plan. They would like the WCCSD to sponsor them or
maybe County of Humboldt. The WCCAC would like to conduct public outreach
meetings at the District office. This will be on the December agenda.

11. CLOSED SESSION

At any time during the regular session, the Board may adjourn to closed
session to consider existing or anticipated litigation, liability claims,
real property negotiations, license and permit determinations, threats to
security, public employee appointments, personnel matters, evaluations and
discipline, labor negotiations, or to discuss with legal counsel matters
within the attorney client privilege.

11.1 Property Negotiations

Manager O’Gorman was given direction

11.2 Manager Evaluation

Manager O’Gorman received a Positive Evaluation.

12. ADJOURNMENT

MSC (O’Hara/Nelson) move to adjourn meeting. Meeting adjourned at 11:09
a.m.