Board Meeting Minutes 02-28-23

Meeting Rescheduled from February 23 to February 28 due to weather.

  1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM
    Board Chair, R. Morrison called meeting to order at 6:00 p.m. Directors present; J. Gower, E. Duggan, S. Hughes, absent Caroline Snow. Staff; General Manager, Susan O’Gorman and Lynn White. 5 others in attendance with zero attendees on Zoom.
  2. ADOPT AGENDA
    Copy of Agenda for this meeting February 28, 2023: For review and approval.
    MSC (Duggan/Hughes) move to approve the agenda with the moving of 9.4 to just after Item 3. Motion passed.
  3. ADOPT MINUTES
    Of the January 26, 2023 regular meeting. Minutes in Board folder for review and approval.
    MSC/Hughes/Duggan) move to approve the agenda with corrections; Add the “r” in Caroline Snow’s name and add “Chief” to Sam Brown under Reporting for the Fire District. Motion passed.
    • Reports, Item 9.4 Bob Kennedy reported for the Fire District. Sam Brown is now a paid employee; she is our first paid position Fire Chief. This is a big step for our Fire District and Fire Department. Thank you Chief Sam Brown for accepting this position.
  4. CONSENT ITEMS FOR BOARD APPROVAL
    Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the Board of Directors at one time without discussion. If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it be acted upon separately.
    4.1. Financial Statements for January 2023; and payables for February 2023.
    4.2. Manager’s Report
    MSC (Duggan/Gower) move to approve the consent items. Motion Passed.
  5. STAFF REPORTS
    5.1. Parks & Recreation Report (O’Gorman)
    We received the grant contract. The RFP was posted in the Times Standard on the 26th,.
    5.2. Water Department Report (O’Gorman)
    We are still having an issue with the tank levels, we found out it’s not the phone lines.
    5.3. Wastewater Report (O’Gorman & Stevens, GHD)
    The contract was signed with Mercer Fraser, they now have to have a meeting with the USDA. We hope to see start of construction in April.
  6. Board Member Report
    Judy Gower asked about the trees to be removed for the wastewater pump station. Ed Duggan he miss spoke about the changes to the Brown Act. He also stated we are losing Six Rivers Medical Center and Rehab Center. He asked that the district write a letter asking that they stay in Willow Creek.
  7. UNFINISHED BUSINESS
    7.1. Board to discuss meeting time of regular board meetings and consider a change to morning meetings, with the understanding that special meetings will be held for topics with substantial community interest.
    Board vote required
    MSC (Duggan/Gower) vote was 2 ayes and 2 noes. Motion died.
    7.2. Staff recommends Board set a date for a Special Board Meeting to discuss fire camp use of our parks. No other discussion will be had during the regular board meeting in February.
    Board vote required.
    MSC (Hughes/Duggan) move that Board & Staff will set date in the future for Special board meeting to discuss fire camp. Motion passed.
    7.3. Board to discuss creation of Community Development Committee.
    Board vote required.
    S. Hughes nominated Riley Morrison to the committee. Motion passed.
    J. Gower nominated Shannon Hughes to the committee. Motion passed.
  8. NEW BUSINESS
    8.1. Staff recommends approval of $30,000 RCAC loan fee and associated interest payments on construction interim financing loan for the Wastewater project.
    Board vote required.
    MSC (Hughes/Duggan) move to approve the $30,000.00 loan fee for the RCAC construction interim loan. Motion passed.
    8.2. Staff recommends removal of previous board member Bruce Nelson from our bank account and for Board to select new replacement board member.
    Board vote required.
    MSC(Hughes/Duggan) move to remove Bruce Nelson from CCCU accounts and place Judy Gower as new signer to Coast Central Credit Union accounts.
    Motion Passed.
  9. REPORTS & COMMUNICATIONS
    All non Willow Creek Community Services District reports should not exceed 3 minutes.
    No action is required on these items, but the Board may discuss any particular item as required.
    9.1. Sheriff Report
    No Report.
    9.2 CHP Report
    No Report
    9.3 United States Forest Service
    No Report
    9.4 W.C. Fire District
    See 9.4 below Item 3
    9.5 W.C. Fire Safe Council
    No Report
    9.6 Lower Trinity Prescribed Burn Association
    No Report.
    9.7 Health Care Report
    No. Report.
    9.8 RREDC Report
    Riley Morrison reported for RREDC
    9.9 Chamber of Commerce
    Shannon Hughes said there was nothing to report.
  10. ITEMS FROM THE FLOOR
    Anyone wishing to address the Board on any items not found on the Agenda may do so at this time. A written Request for public comment should have been submitted to the Secretary to the Board prior to the Call to Order.
    No Items from the floor.
  11. CLOSED SESSION
    At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated litigation, liability claims, real property negotiations, license and permit determinations, threats to security, public employee appointments, personnel matters, evaluations and discipline, labor negotiations, or to discuss with legal counsel matters within the attorney client privilege.
    None.
  12. ADJOURNMENT
    • MSC (Gower/Hughes) move to adjourn the meeting. Meeting adjourned at 7:20 p.m.