WILLOW CREEK COMMUNITY SERVICES DISTRICT
BOARD OF DIRECTORS
Thursday, August 27, 2020
135 Willow Rd., Willow Creek – District Office
Masks will be required to attend the meeting.
Weather permitting, the meeting may be held on the lawn outside to create a safer space with fresh air.
If you do not want to attend in person, but would like to submit public comment on agenda items, or any topic pertaining to the District, please feel free to call, email, mail or drop off a written note.530-629-2136 * firstname.lastname@example.org
- CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM
Board Chair, Bruce Nelson called meeting to order at 8 a.m. All directors present; T. Holmes, J. Gower, J. O’Hara, and E. Duggan. Staff; General Manager Susan O’Gorman and Lynn White. Thirteen others in attendance.
- ADOPT AGENDA
Copy of Agenda for this meeting August 27, 2020: For review and approval.
MSC (Holmes/O’Hara) move to approve the agenda, moving 9.3 USFS to 4.3 Safety in the Consent Items. Motion passed.
- ADOPT MINUTES
Of the June 25, 2020 regular meeting. Minutes in Board folder for review and approval.
MSC (Gower/Duggan) move to approve the minutes. Motion passed.
- CONSENT ITEMS FOR BOARD APPROVAL
Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the Board of Directors at one time without discussion. If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it be acted upon separately.
4.1 Financial Statements for June & July 2020; and payables for July & August 2020.
4.2 Manager’s Report
4.3 Safety Meeting – Office Ergonomics
4.4 Parks and Recreation
Manager O’Gorman pulled 4.2, 4.3 and 4.4. 4.2; There are 6 people running for 3 spots on the board this election. 4.4; The trash is out of hand. We are getting lots of household trash. 4. 3 USFS reported on the fire. MSC (Holmes/O’Hara) move to approve the consent items. Motion passed.
5. STAFF REPORTS
5.1 Water Department Report (O’Gorman)
In June we pumped 25.4 million gallons and in July 35.6. Kevin Latham is now certified to do annual back flow testing. We have had some leaks, all repaired. Manager O’Gorman is still watching, water pumping vs water sold. Cal Rural Water is still working on Brannon Mountain tank project. This is at no cost to the district.
5.2 Wastewater Report (O’Gorman & Stevens, GHD)
Nate with GHD, Inc. brought the 90% complete plans for the waste water system. The current plan is to hopefully go out to bid in Jan and start construction this spring.
- Board Member Report
Board Members’ comments, announcements, reports
7. UNFINISHED BUSINESS
7.1 Board to review and vote on Resolution 2020-02 regarding Manager authority to sign and file all documents pertaining to realty transaction of Brizard property purchase.
Board vote required.
The District is now in escrow to purchase the Brizard property. This is 19 acres adjutant to Creekside Park. The property cost is $85,000.00 with the District paying all closing costs. Recreation will be paying a third, Water a third and Tax funds a third. This will help protect our water supply. MSC (Holmes/Duggan) move to accept the resolution with correction of: in the last WHEREAS, change Village to community. With this correction motion passed. Duggan; yes, Gower; yes, Holmes; yes, Nelson; yes, O’Hara; yes.
- Nelson left meeting at 9 a.m.
7.2 Riley Morrison to give an update on Prop 68 park grants.
Riley updated the board, the 1st round we were not awarded the grant. Manager O’Gorman and Riley Morrison will work on another grant application to apply for the next round. There is a per capita grant $187,000. We might get this grant. Riley will keep us updated as this process proceeds.
8. NEW BUSINESS
8.1 Staff recommends hiring O&M to replace the AC unit Treatment Plant.
Board vote required.
MSC (Duggan/O’Hara) move to approve to replace the AC unit. Motion passed.
8.2 Staff recommend signing purchase contract and operations & maintenance contract with Tesla for 928 kWh battery backup at Treatment Plant. Payment would come from PG&E and not from the WCCSD.
Board vote required.
MSC (O’Hara/Gower) move to approve manager O’Gorman to proceed with the Tesla back up battery system and, to sign the purchase contract and O & M contract. Motion passed.
8.3 Board to discuss future meeting options due to COVID-19. Such as Zoom meeting set-up and frequency of meetings.
Gov. code says we are required to hold meetings quarterly. Staff is recommending through Covid, we hold meetings on the even months; i.e.. August (8) next will be October (10). Manager O’Gorman will continue to get us set up on Zoom and work out the logistics between Board and attendees. One of our issues will be our internet. Our next meeting will be in October 22, 2020.
- REPORTS & COMMUNICATIONS
All non Willow Creek Community Services District reports should not exceed 3 minutes.
No action is required on these items, but the Board may discuss any particular item as required.
9.1 Sheriff Report
Lieutenant Kevin Miller reported.
9.2 CHP Report
Officer Phillips and Sargent Gulick reported.
9.3 United States Forest Service – See Consent Items.
9.4 W.C. Fire Safe Council
Joe O’Hara reported.
9.5 W.C. Fire District
Ed Duggan reported
9.6 Health Care Report – No report
9.7 RREDC Report
Ed Duggan Reported.
9.8 Community Plan – No report
10. ITEMS FROM THE FLOOR
Jay and Samantha Phillips introduced them selves as the new owners of the processing plant down town. They are trying to get involved with the community.
Bob Kennedy wanted to know if there was a wild land fire and water plan.
- CLOSED SESSION
At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated litigation, liability claims, real property negotiations, license and permit determinations, threats to security, public employee appointments, personnel matters, evaluations and discipline, labor negotiations, or to discuss with legal counsel matters within the attorney client privilege.
No closed session this meeting.
MSC (O’Hara/Gower) move to adjourn the meeting. Motion passed.