Board Meeting Minutes 05-25-23

  1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM
    Board Chair, R. Morrison called meeting to order at 6:02 p.m. All directors present; J. Gower, S. Hughes, E. Duggan, and C. Snow. Staff; General Manger, Susan O’Gorman & Lynn White. Two attended by zoom and 1 in person.
  2. ADOPT AGENDA
    Copy of Agenda for this meeting May 25, 2023: For review and approval.
    MSC (Duggan/Snow) move to approve the agenda. Motion passed.
  3. ADOPT MINUTES
    Of the April 27, 2023 regular meeting. Minutes in Board folder for review and approval.
    MSC (Snow/Duggan) move to approve the minutes. Motion passed.
  4. REPORTS & COMMUNICATIONS
    All non Willow Creek Community Services District reports should not exceed 3 minutes.
    No action is required on these items, but the Board may discuss any particular item as required.
    4.1. Sheriff Report
    Lt. Josh McCall reported for the Sheriff Dept.
    4.2. CHP Report
    No Report.
    4.3. W.C. Fire District
    No Report.
    4.4. RREDC Report
    Riley Morrison said no report
    4.5. WC Chamber of Commerce
    Shannon Hughes reported for the Chamber of Commerce.
    4.6. W.C. Fire Safe Council
    Patti Pedigo reported for the Fire Safe Council.
    4.7. Lower Trinity Prescribed Burn Association
    No Report
    4.8. United States Forest Service
    No Report
    4.9. Health Care Report
    No Report
  5. CONSENT ITEMS FOR BOARD APPROVAL
    Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the Board of Directors at one time without discussion. If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it be acted upon separately.
    5.1. Financial Statements for April 2023; and payables for May 2023.
    5.2. Manager’s Report
    MSC (Snow/Hughes) move to approve the consent Items. Motion passed.
  6. STAFF REPORTS
    6.1. Parks & Recreation Report (O’Gorman)
    Manager O’Gorman met with the USFS regarding Fire Camps, the told Manager O’Gorman the incoming teams make their own decisions. If we have a fire, we will hold a special meeting. Staff is mowing and weed whacking like crazy. We are done with the Disc Golf Course now. We do not have tee signs yet. There will be a tournament in June. The Book store is shipping out 39 boxes of books each week. We will start taking tickets Friday for the Beach.
    6.2. Water Department Report (O’Gorman)
    The Treatment plant is not 100% working with the tank levels. We pumped 13.8 million with 460,000 gallons per day last month. The leak we’ve been looking for was on Marigold and 4ft down to the pipe. Our Generator project is complete.
    6.3. Wastewater Report (O’Gorman & Stevens, GHD)
    On May 22, Mercer-Fraser has started the wastewater project. They are potholing for storm drains, water lines. Currently they are on The Terrace and Roth Roads. They will start trenching next week. We did pay PG & E $21,814.19 for two new power drops one will be for the pump station and the other for the treatment plant.
  7. Board Members’ comments, announcements, reports
    Ed Duggan reported on Water releases.
  8. UNFINISHED BUSINESS
    None
  9. NEW BUSINESS
    8.1. JJA CPA, Inc. to present the WCCSD’s Financial Statements (Audit) for 2021-2022. Board to vote to accept the Audit.
    Auditor, Brett Jones reported there were no opinions, and it is an unmodified opinion. That means a good audit and that we were financially viable. MSC (Hughes/Duggan) move to accept the audit. Motion passed.
    8.2. Staff to present draft Budget for fiscal year 2023-2024. Board to approve letter directing Humboldt County Auditor’s Office to allow property tax funds withdrawal per budget.
    Board vote required.
    MSC (Hughes/Snow) move to approve the budget and approve the letter to the county for use of county tax funds as needed for expenses of the district. Motion Passed.
    NEW BUSINESS Cont.
    8.3. Staff recommends updates to Board policy Chapter 1, General Provisions and Chapter 4, Water Business.
    Board vote required.
    MSC (Duggan/Snow) move to approve updates to Board policy, Chapter’s 1 & 4. Motion Passed.
  10. ITEMS FROM THE FLOOR
    Anyone wishing to address the Board on any items not found on the Agenda may do so at this time. A written Request for public comment should have been submitted to the Secretary to the Board prior to the Call to Order.
    No Items from the Floor.
  11. CLOSED SESSION
    At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated litigation, liability claims, real property negotiations, license and permit determinations, threats to security, public employee appointments, personnel matters, evaluations and discipline, labor negotiations, or to discuss with legal counsel matters within the attorney client privilege.
    none
  12. ADJOURNMENT
    MSC (Duggan/Snow) moved to adjourn the meeting. Motion Passed.