Board Meeting Minutes 01-28-21

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, January 28, 2021
8:00 a.m.
Regular Meeting
Due to Covid-19, the meeting will be held by Zoom

MINUTES

TELECONFERENCE Via ZOOM & TELEPHONE:

Use ZOOM Meeting ID: 414 162 5718  (https://zoom.us/j/4141625718)

or DIAL IN: 1-669-900-6833 (press *9 to raise your hand to speak)

This board meeting will be held 100% by zoom. If you would like to join the meeting, please follow the link above. The office will be closed to the public during the meeting, as staff will be on the zoom meeting on their computers.

You may also submit public comment on agenda items, or any topic pertaining to the District

(items from the floor), by 4:30 p.m. on Tuesday January 26, 2021

Please feel free to call, email, mail or drop off a written note.530-629-2136 * willowcreekcsd@gmail.com

  1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Board Chair, J. Gower called meeting to order at 8:03 am.  All directors present,  J. O’Hara, E. Duggan, S. Hughes, R. Morrison.   General Manager, Susan O’Gorman and Lynn White, directors and all attendee’s by Zoom.

  1. ADOPT AGENDA

Copy of Agenda for this meeting January 28, 2021:  For review and approval.

MSC ( Duggan/Hughes) move to approve the agenda.  Motion Passed. 

  1. ADOPT MINUTES

Of the December 17, 2020 regular meeting.   Minutes in Board folder for review and approval.

MSC (Hughes/Duggan) move to approve the minutes.   Motion Passed. 

  1. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the Board of Directors at one time without discussion.  If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it be acted upon separately.

4.1 Financial Statements for December 2020; and payables for January 2021.

4.2 Manager’s Report

4.3 Safety Meeting – Emergency Evacuation: Getting Out Alive

4.4 Parks and Recreation

Manager O’Gorman pulled.  4.4, reported that the downtown bathrooms were destroyed.    This has been turned into our insurance as a claim.   Whitson’s will be making the repairs.

MSC (Duggan/Morrison) move to approve the consent items.   Motion Passed.  

5. STAFF REPORTS

5.1 Water Department Report (O’Gorman)

11.1million gallons were pumped for the month of Dec.  about 370,000 gallons per day. 

Kevin is testing backflows and making repairs.    We’ll be looking at setting up a program regarding customer fees for backflow testing and repairs. 

5.2 Wastewater Report (O’Gorman & Stevens, GHD)

GHD has to do an amendment to the original EIR report as it is over 5 years old.    This has put a delay on going out to bid a month or two.  

  1. Board Member Report 

Board Members’ comments, announcements, reports  

No report. 

7. UNFINISHED BUSINESS

7.1 Public Hearing regarding the proposed Mitigated Negative Declaration (MND) on the Brannan Mountain Water Storage Tank Project.

The Public Hearing was started by Manager O’Gorman giving a presentation on the project. Geo Graining from Natural Investigations Co, Inc., joined the presentation and gave a summary of the environmental studies and assessments completed, and resulting mitigation measures that will be required. The hearing was opened for public comment. There were no public comments.   The hearing was then closed at 8:49 a.m.  

7.2 Resolution 2021-01 adopting the MND for the Brannan Mountain Water Storage Tank Project.

Board vote required.

MSC (Duggan/Hughes) move to accept Resolution # 2021-01 adopting a Mitigated Negative Declaration regarding the Brannan Mountain Tank Project.   Motion Passed.  

7.3 Resolution 2021-02 regarding reimbursement from State Water Resources Control Board on the Brannan Mountain Water Storage Tank project.

Board vote required.

MSC (Duggan/O’Hara) Move authorizing reimbursement from the State Water Resources Control Board for the Brannan Mountain Water Storage Tank     Motion passed.    There was no public comment.

8. NEW BUSINESS

8.1 JJA CPA, Inc. to present the WCCSD’s Financial Statements (Audit) for 2019-2020. Board to vote to accept the Audit.

Brett Jones of JJA CPA presented the audit. He reported that the audit did not find any deficiencies in internal control that are considered to be material weaknesses and the financial statements review disclosed no instances of noncompliance.

MSC (Duggan/O’Hara) move to accept the audit.   Motion passed.  

8.2 Board Policy Chapter 1 and 2 review and update. Chapter 2 contains the WCCSD Conflict of Interest Policy which is required to be reviewed once a year.

Board to vote to accept updates to Chapter 1 and 2.

MSC (Hughes/Morrison) move to accept chapters 1 & 2.   Motion Passed.

8.3 Staff recommends initiating a Recreation Committee to meet monthly, the first Wednesday of each month. Staff recommends 1, or a maximum of 2 board members attend.

Riley Morrison and Ed Duggan requested to be the two Board members on the committee. The re-occurring meeting schedule was set as the first Wednesday of each month, at 5 pm, by Zoom.

  1. REPORTS & COMMUNICATIONS

All non Willow Creek Community Services District reports should not exceed 3 minutes.

No action is required on these items, but the Board may discuss any particular item as required.

9.1 Sheriff Report

Lt Miller reported. 

9.2 CHP Report

No Report

9.3 United States Forest Service

No Report 

9.4 W.C. Fire Safe Council

No Report

9.5 W.C. Fire District

No Report

9.6 Health Care Report

No Report

9.7 RREDC Report

Riley Morrison Reported for RREDC

  1. ITEMS FROM THE FLOOR

Anyone wishing to address the Board on any items not found on the Agenda may do so at this time. A written Request for public comment should have been submitted to the Secretary to the Board prior to the Call to Order.

No Items from the floor

  1. CLOSED SESSION

At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated litigation, liability claims, real property negotiations, license and permit determinations, threats to security, public employee appointments, personnel matters, evaluations and discipline, labor negotiations, or to discuss with legal counsel matters within the attorney client privilege.

No closed session items.

  1. ADJOURNMENT

MSC ( Duggan/Morrison) move to adjournment at 9:40 am.   Motion Passed.