Board Meeting Minutes 02-25-16

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Wednesday, February 17, 2016
8:00 a.m.
Special Training Meeting
135 Willow Rd., Willow Creek – District Office

MINUTES

1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Board Chair, Judy Gower called meeting to order at 8:00 am. Directors present Joe O’Hara, Mike Davis and Bruce Nelson, Absent Tom O’Gorman. There were 12
others in attendance.

2. ADOPT AGENDA

Copy of Agenda for this meeting February 25, 2016: For review and approval.

MSC (Nelson/O’Hara) move to approve the agenda. Motion Passed with unanimous approval.

3. ADOPT MINUTES

Of the January 28, 2016 regular meeting minutes in Board folders for review and approval.

Of the February 10, 2016 special meeting minutes in Board folders for review and approval.

Of the February 17, 2016 special meeting minutes in Board folders for review and approval.

MSC (O’Hara/Nelson) move to approve the minutes listed. Motion passed with unanimous approval.

4. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the Board of Directors at one time without discussion. If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it be acted upon separately.

4.1
Financial Statements for January 2016; and payables for February 2016.

4.2
Manager’s Report

4.3
Safety Meeting – Housekeeping – A clean place is a safe place.

4.4
Parks and Recreation

MSC (Nelson/O’Hara) move to approve the consent Items. Motion passed with unanimous approval.

5. STAFF REPORTS

5.1
Water Department Report
(Danel)

Well # 2 was pulled and the problem was there was holes in the 4″ galvanized pipe. Pipe is on order and should be fixed in a few weeks. The pump was fine. The Bussell tank is still on hold. We had a leak on Fair Way Drive, staff thought it was a service line, but it ended up being a 4″ main line leak. Bill is working on hard the Backflow testing. We want to get these done early this year, with all the projects we have going on this summer.

5.2
Waste Water
(Advisory Committee)

Pat Kaspari reported for the Waste Water committee. GHD is waiting for one more property appraisal.

GHD is moving forward. GHD will be applying for a grant that would cover hook up from the main sewer line to the residences/business. We do not know the percentage of grant we will receive as of yet, this will affect the customer rates.

6. Board Member Report

Board wishes Judy good luck with her knee surgery.

7. UNFINISHED BUSINESS

7.1
Board to determine advertising for the Manager position.

Board Vote

MSC(Nelson/O’Hara) Move to approve advertising using sample #1. Motion carried with unanimous approval. Advertising will start first week of March and end the first week of May.

8. NEW BUSINESS

8.1
1 Mark Hodgson letter of request for recovery of lost mining/logging relic.

Board Vote

MSC (Davis/O’Hara) move to approve the removal of relics with appropriate permits and correlating with the Museum. Motion passed with unanimous approval.

8.2
Rudy Breuning to present the engineered plans for new Veterans Park playground deck. Board Discussion

Rudy presented the Board with the engineered plans for the new play deck. The plans have been submitted to the county and they have inspected the site.

8.3
Manager recommends update to Ordinance No. 44. Water Conservation.

Board Vote

MSC (Davis/Nelson) move to approve amended Ordinance No. 44. Motion passed with unanimous approval.

9. REPORTS AND COMMUNICATIONS

All non Willow Creek Community Services District reports should not exceed 3 minutes

No action is required on these items, but the Board may discuss any particular item as required.

9.1
RREDC Report

Mike Davis reported for RREDC.

9.2
Sheriff Report

Sergeant Tony Gomes introduced Officer T. Matilton and reported.

9.3
CHP Report

No report

9.4
United States Forest Service

No report

9.5
TAMWG Report

Ed Duggan reported for TAMWG.

9.6
Health Care Report

No report

9.7
W.C. Fire District

Ed Duggan reported for Fire District.

9.8
W.C. Fire Safe Council

Barbara Darst reported for Fire Safe Council.

9.9
Willow Creek Down Town Transient / Street issues Committee

No report

9.10
Transportation

No Report

10. ITEMS FROM THE FLOOR

Manager Danel reported we just received permission from the USFS to remove 4 hazard trees at Camp Kimtu. Trees will be removed next month. Director Davis
said he needs about 6-7 people to help with scope, anyone interested please call him.

11. CLOSED SESSION

11.1 Personnel

This was tabled

12. ADJOURNMENT

MSC (O’Hara/Nelson) move to adjourn meeting. Meeting adjourned at 10:17am.