Board Meeting Minutes 03-25-21

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, March 25, 2021
8:00 a.m.
Regular Meeting
Due to Covid-19, the meeting will be held by Zoom

MINUTES

TELECONFERENCE Via ZOOM & TELEPHONE:

Use ZOOM Meeting ID: 414 162 5718  (https://zoom.us/j/4141625718)

or DIAL IN: 1-669-900-6833 (press *9 to raise your hand to speak)

This board meeting will be held 100% by zoom. If you would like to join the meeting, please follow the link above. The office will be closed to the public during the meeting, as staff will be on the zoom meeting on their computers.

You may also submit public comment on agenda items, or any topic pertaining to the District

(items from the floor), by 4:30 p.m. on Tuesday March 23, 2021

Please feel free to call, email, mail or drop off a written note.530-629-2136 * willowcreekcsd@gmail.com

  1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM
    Board Chair, J. Gower called meeting to order at 8:02 a.m. All directors present on Zoom; J. O’Hara,
    E. Duggan, R. Morrison, and S. Hughes. Staff; General Manager, Susan O’Gorman, and Lynn White.
    All attendees by Zoom.
  2. ADOPT AGENDA
    Copy of Agenda for this meeting March 25, 2021: For review and approval.
    MSC (Hughes/Duggan) move to approve the agenda. Motion passed.
  3. ADOPT MINUTES
    Of the February 25, 2021 regular meeting and March 9, 2021 special meeting. Minutes in Board folder
    for review and approval.
    MSC (Duggan/Hughes) move to approve minutes of Feb. 25, 2021. Motion passed.
    MSC (Duggan/Hughes) move to approve minutes of Mar. 9, 2021. Motion passed.
  4. CONSENT ITEMS FOR BOARD APPROVAL
    Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the
    Board of Directors at one time without discussion. If any Board member, staff member, or interested
    person requests that an item be removed from the Consent Calendar, it shall be removed so that it be
    acted upon separately.
    4.1. Financial Statements for February 2021; and payables for March 2021.
    4.2. Manager’s Report
    4.3. Safety Meeting – IT’S ABOUT RESPECT: Recognizing Harassment in a Diverse Workplace
    4.4. Parks and Recreation
    MSC (Morrison/Hughes) move to approve the consent items. Motion passed.
  1. STAFF REPORTS
    5.1. Water Department Report (O’Gorman)
    For the Month of February the treatment plant pumped 11.1 million gallons. Manager O’Gorman put in
    for an OES grant for automatic generators for the Bigfoot Pump Station and Hodgson Hill Pump Station.
    The C.S.D. was awarded $153,000.00 for the generators needed. Manager O’Gorman will be working
    with Trinity Valley Consulting Engineers to complete the work. Asphalt was laid where we had a leak on
    Shady Lane. After we worked on the Caltrans backflow device, there were some issues, it took about 3
    days to get everything fixed and working properly.
    5.2. Wastewater Report (O’Gorman & Stevens, GHD)
    We are getting closer to going out to bid. The C.S.D. will need to get interim financing, while the work is
    done, contractors will need to be paid. Reimbursements from the state sometimes take up to 4 months.
    We will need to be able to pay the contractors as we go.
  2. Board Member Report
    Board Members’ comments, announcements, reports
    Judy asked if the Down Town Bathrooms are completed and in use. They are.
    Shannon ask about the road going into to Camp Kimtu and the beach.
  3. UNFINISHED BUSINESS
    7.1. Board Policy Chapter 3, Administration / Personnel, review and update.

Staff recommends
Board to vote to accept updates to Chapter 3.

MSC (Morrison/Hughes) moved to approve Chapter 3 Motion passed 4-1.

  1. NEW BUSINESS
    8.1. Authorizing Resolution for Prop 68 Round 4 grant application.

Board vote required.

MSC (Hughes/Morrison) move to approve Resolution for Prop 68 grant application. Motion passed.

  1. REPORTS & COMMUNICATIONS
    All non-Willow Creek Community Services District reports should not exceed 3 minutes.
    No action is required on these items, but the Board may discuss any particular item as required.
    9.1. Sheriff Report
    No report
    9.2 CHP Report
    Officer Reed reported for the CHP.
    9.3 United States Forest Service
    Manager O’Gorman read the email from Nolan Colegrove.
    9.4 W.C. Fire Safe Council
    Barbara Darst reported for the Fire Safe Council.
    9.5 W.C. Fire District
    Bob Kennedy reported for the Fire District.
    9.6 Health Care Report
    No Report.
    9.7 RREDC Report
    Riley Morrison reported for RREDC.
    9.8 Humboldt Visitors Bureau
    Shannon Hughes reported for the Bureau.
  1. ITEMS FROM THE FLOOR
    Anyone wishing to address the Board on any items not found on the Agenda may do so at this time. A written
    Request for public comment should have been submitted to the Secretary to the Board prior to the Call to Order.
    Ronny reported that there is a kid’s bike group meeting at Big Rock to ride Thursday afternoons. Kids are having a
    great time. P.M. Cleary wanted to Thank Josh and Ronny for what they are doing for the kids.
  2. CLOSED SESSION
    At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated
    litigation, liability claims, real property negotiations, license and permit determinations, threats to security, public
    employee appointments, personnel matters, evaluations and discipline, labor negotiations, or to discuss with legal
    counsel matters within the attorney client privilege.
    Property Negotiations for wastewater pump station
    Direction was given to Manager O’Gorman to proceed with Wastewater pump station.
  3. ADJOURNMENT
    MSC (Morrison/Hughes) move to adjourn the meeting. Motion passed.