Board Meeting Minutes 04-22-21

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, April 22, 2021
8:00 a.m.
Regular Meeting
Due to Covid-19, the meeting will be held by Zoom

MINUTES

TELECONFERENCE Via ZOOM & TELEPHONE:

Use ZOOM Meeting ID: 414 162 5718  (https://zoom.us/j/4141625718)

or DIAL IN: 1-669-900-6833 (press *9 to raise your hand to speak)

This board meeting will be held 100% by zoom. If you would like to join the meeting, please follow the link above. The office will be closed to the public during the meeting, as staff will be on the zoom meeting on their computers.

You may also submit public comment on agenda items, or any topic pertaining to the District

(items from the floor), by 4:30 p.m. on Tuesday April 20, 2021

Please feel free to call, email, mail or drop off a written note.530-629-2136 * willowcreekcsd@gmail.com

  1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM
    Board Chair, Judy Gower, called meeting to order at 8:03 a.m. All directors present; R. Morrison, S.
    Hughes, J. O’Hara, E. Duggan. Staff, General Manager, Susan O’Gorman and Lynn White. Others
    attended by Zoom.
  2. ADOPT AGENDA
    Copy of Agenda for this meeting April 22, 2021: For review and approval.
    MSC (Hughes/Duggan) moved to approve the agenda. Motion passed.
  3. ADOPT MINUTES
    Of the March 25, 2021 regular meeting. Minutes in Board folder for review and approval.
    MSC (Duggan/Hughes) moved to approve the minutes. Motion passed.
  4. CONSENT ITEMS FOR BOARD APPROVAL
    Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the
    Board of Directors at one time without discussion. If any Board member, staff member, or interested
    person requests that an item be removed from the Consent Calendar, it shall be removed so that it be
    acted upon separately.
    4.1. Financial Statements for March 2021; and payables for April 2021.
    4.2. Manager’s Report
    4.3. Safety Meeting – HEAT STRESS Code Red!
    MSC (Duggan/Hughes) move to approve 4.1, 4.2, 4.3. Motion passed.
  5. STAFF REPORTS
    5.1. Parks & Recreation Report (O’Gorman)
    The campground will open this weekend. We are going to have a busy year. Right now,
    Watkin’s Tree Service taking down a couple hazard trees. Staff sanded the floors in Pine. Staff has
    been working hard to get the campground ready. We are now excepting reservations at the parks.
    We need to get speed signs up to slow people down on the Kimtu Road.
  1. STAFF REPORTS continued
    5.2. Water Department Report (O’Gorman)
    For the month of March, the treatment plant pumped 13.6 million gallons. Staff fixed a few small leaks.
    Opie has a saying; “A leak a week in Willow Creek”. Mike Searcy loaned us Yurok’s leak detection
    device. Staff has tried it in one place but did not hear anything. We know we have leaks in our system.
    We will continue to try this devise and see if we can locate some leaks. Manager O’Gorman is working
    with Tesla to get that project rolling at the treatment plant. We already received the Grant money for the
    pump station generators. TVCE are working on the that project.
    5.3. Wastewater Report (O’Gorman & Stevens, GHD)
    Wastewater is moving along slowly the cultural study is taking longer. This might be good anyway.
    The Caltrans job between Ace and Buddy’s is going to back up traffic in town and would be difficult for
    construction. Everyday we do get closer to going out to bid.
  2. Board Member Report
    Judy Gower would like our staff to remind people to keep their dogs on leases and pickup after them. We
    do have doggie stations at each park. Shannon Hughes was tagged in an online discussion. She will
    not be responding online. Anyone that wants to talk to her can personally message her, email or call
    her directly.
  3. UNFINISHED BUSINESS
    No unfinished business
  4. NEW BUSINESS
    8.1. Board to review and discuss water rates. Staff recommends Board direct Manager to initiate a
    rate study with Trinity Valley Consulting Engineers.
    The District’s last water rate increase was in 2008, ended in 2013. Before that for some history,
    we went back to what has been recorded on the computer. Rates in the computer start from
    1991, rates increases are 1996, 2001, 2006, 2008. We will have to do a rate study and go out to
    the rate payers per Prop 218. P.G. & E., Chlorine, the costs of doing business as risen across
    the board. This will be on our agenda’s as we start this process.
    8.2. Staff recommends requesting county tax funds for Audit and outside bookkeeper invoices.

Board vote required.
MSC (Duggan/Hughes) move to approve the use of tax funds to cover our Audit and outside
bookkeeper expenses, for a total of $14,569.00.
Motion passed.
8.3. Staff recommends approval of Resolution 2021-04, approving application with the RCAC for a
interim financing loan for the Wastewater project.
Board vote required.
MSC (Duggan/Hughes) move to approve the application for interim financing for the Wastewater
project. Motion passed.
8.4. Staff suggests Soccer Field changes to allow room for a bike track against the southern end of
Veteran’s park.
The entire park has been surveyed and is on Auto Cad. Manager O’Gorman has been
researching the size of soccer fields. Ours is for adults and would be much nicer if downsized
and turned in a different direction. This would make a large area in the corner for a bike track.
We could utilize the hill behind to the left and behind the tennis courts. This area could be a
wonderful addition to the park.

NEW BUSINESS, continued
8.5. Board to discuss options for future board meetings, such as do we want to continue using zoom,
or switch to in person meetings.
For May, we will continue on Zoom.

  1. REPORTS & COMMUNICATIONS
    All non Willow Creek Community Services District reports should not exceed 3 minutes.
    No action is required on these items, but the Board may discuss any particular item as required.
    9.1. Sheriff Report

Lt. Miller reported via message.
9.2 CHP Report
No report.
9.3 United States Forest Service
Nolan Colegrove reported via email.
9.4 W.C. Fire Safe Council
Joe O’Hara reported for the Fire Safe Council.
9.5 W.C. Fire District
Bob Kennedy reported for the Fire District.
9.6 Health Care Report
No Report
9.7 RREDC Report
Riley Morrison reported for RREDC.
9.8 Humboldt County Visitors Bureau
Shannon Hughes reported for the Visitors Bureau.

  1. ITEMS FROM THE FLOOR
    Anyone wishing to address the Board on any items not found on the Agenda may do so at this time. A written
    Request for public comment should have been submitted to the Secretary to the Board prior to the Call to Order.
    No Report.
  2. CLOSED SESSION
    At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated
    litigation, liability claims, real property negotiations, license and permit determinations, threats to security, public
    employee appointments, personnel matters, evaluations and discipline, labor negotiations, or to discuss with legal
    counsel matters within the attorney client privilege.
    Continue Property Negotiations for wastewater pump station.
    Manager was given direction to continue with the negotiations.
  3. ADJOURNMENT
    MSC (Duggan/Morrison) move to adjourn meeting. Meeting adjourned at 9:26 a.m.