Board Meeting Minutes 02-27-20

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, February 27, 2020
8:00 a.m.
Regular Meeting
135 Willow Rd., Willow Creek – District Office

MINUTES

  1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Board Chair, B.  Nelson called meeting to order at 8:00 am.   Directors present; T. Holmes, J. O’Hara, J. Gower, with E. Duggan absent.  Staff; General Manager, Susan O’Gorman and Lynn White.   Nine others in attendance.   

  1. ADOPT AGENDA

Copy of Agenda for this meeting February 27, 2020:  For review and approval.

MSC (O’Hara/Gower) move to approve the agenda.   Motion carried. 

  1. ADOPT MINUTES

Of the January 23, 2020 regular meeting.   Minutes in Board folder for review and approval.

MSC (Holmes/O’Hara) move to approve the minutes.  Motion carried. 

  1. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the Board of Directors at one time without discussion.  If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it be acted upon separately.

4.1 Financial Statements for January 2020; and payables for February 2020.

4.2 Manager’s Report

4.3 Safety Meeting – Safety Orientation, a new way of thinking.

4.4 Parks and Recreation

General Manager pulled 4.4 Parks and Recreation.   Manager O’Gorman reported that she was notified yesterday that we did not make the first round for park improvements grant.   She will be calling the state parks people and talk with them.   Staff is putting automatic sprinklers in at Commons Park.    Manager O’Gorman met with Caltrans regarding, downtown maintenance agreement.   Currently, we do not have one.  Something we will be working on.    We do have one for the Fair Oaks area.    MSC (Holmes/O’Hara) move to approve 4.1, 4.2, 4.3, and 4.4 consent Items.   Motion Carried. 

5. STAFF REPORTS

5.1 Water Department Report (O’Gorman)

For the Month of January, we pumped 13.2 million gallons of water.   Last month just before our meeting we were notified of the leak at Campora.   While out repairing the leak, we got written up by OSHA.   Our hole was just over the depth that they allow, not having shoring.   Manager O’Gorman is looking into shoring that will work for us.   A few days later Kevin found a leak at the cemetery, this was our water loss we have been looking for.     It was fixed and the next day seen a drop in water pumped.   We still  have a leak in the Subdivision somewhere.   Manager O’Gorman is going to have staff walk the Subdivision with our listening devise.

STAFF REPORTS, cont. 

5.2 Wastewater Report (O’Gorman & Kaspari, GHD)

GHD, hired Trinity Valley Consulting Engineers to locate septic tanks.  TVCE have hired Whitson’s to help with the location of the septic tanks.  Then GHD will adjust where the sewer lines need to go.  GHD said  will not be able to directional drill thru the mountain.  The line will have to go up and over the mountain thru the cut.  

  1. Board Member Report 

Board Members’ comments, announcements, reports

No Report. 

7. UNFINISHED BUSINESS

7.1 Jim Cotton to address the board regarding abandonment of historical county easement on Emerald Family Farms property.

The Board expressed interest in preserving public right of ways.  Even though the county has not maintained the road since 1967, it is still public land.  This land could change hands many times in the future, and we need to think about the future.   This right of way topic will  be in front of the Board of Supervisors in a few weeks.    

8. NEW BUSINESS

8.1 Change signers for Umpqua Bank Accounts. Board vote required.

MSC (O’Hara/Holmes) move to add J. Gower as an Umpqua Bank signer on all Umpqua Bank accounts. 

Motion carried.  

  1. REPORTS & COMMUNICATIONS

All non Willow Creek Community Services District reports should not exceed 3 minutes.

No action is required on these items, but the Board may discuss any particular item as required.

9.1 Sheriff Report

Deputy Miller reported for the sheriff’s dept. 

9.2 CHP Report

Officer Reed reported for the CHP.  

9.3 United States Forest Service

No Report. 

9.4 W.C. Fire Safe Council

Board Chair Nelson read the report submitted by Barbara Darst. 

9.5 W.C. Fire District

No Report. 

9.6 Health Care Report 

No Report. 

9.7 RREDC Report

No Report.

9.8 Community Plan

Susan O’Gorman reported for the Community Plan. 

  • MSC (Holmes/Gower) move, to move 10.1 to 11.1 as it is a closed session item.  Motion Carried.  
  1. ITEMS FROM THE FLOOR

Anyone wishing to address the Board on any items not found on the Agenda may do so at this time. A written Request for public comment should have been submitted to the Secretary to the Board prior to the Call to Order.

10.1 Board to discuss property negotiations on Brizard property  

See 11.1

  1. CLOSED SESSION

At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated litigation, liability claims, real property negotiations, license and permit determinations, threats to security, public employee appointments, personnel matters, evaluations and discipline, labor negotiations, or to discuss with legal counsel matters within the attorney client privilege.

11.1  Board to discuss property negotiations of Brizard Property.   

Directed manager to proceed.  

  1. ADJOURNMENT

MSC (Gower/Holmes) move to adjourn the meeting.  Motion Carried.   Meeting adjourned at 9:44 a.m.