Board Meeting Minutes 05-28-20

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, May 28, 2020
8:00 a.m.
Regular Meeting
135 Willow Rd., Willow Creek – District Office

MINUTES

COVID-19 Safety

Masks will be required to attend the meeting.

Weather permitting, the meeting may be held on the lawn outside to create a safer space with fresh air.

If you do not want to attend in person, but would like to submit public comment on agenda items, or any topic pertaining to the District, please feel free to call, email, mail or drop off a written note.530-629-2136 * willowcreekcsd@gmail.com

  1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Board Chair, Bruce Nelson called meeting to order at 8:00 a.m.   All directors present; T. Holmes, J. Gower, E. Duggan, and J. O’Hara.  Staff; General Manager, Susan O’Gorman, and Lynn White.  Seven others in attendance.   

  1. ADOPT AGENDA

Copy of Agenda for this meeting May 28, 2020:  For review and approval.

MSC (Duggan/Holmes) move to approve the agenda.   Motion carried. 

  1. ADOPT MINUTES

Of the February 27, 2020 regular meeting.   Minutes in Board folder for review and approval.

MSC (Holmes/Duggan) move to approve the minutes.   Motion carried.  

  1. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the Board of Directors at one time without discussion.  If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it be acted upon separately.

4.1Financial Statements for February, March and April 2020;

and payables for March, April and May 2020.

4.2 Manager’s Report

4.3 Safety Meeting – Heat Stress for Public Employees.  Seeing Red. 

4.4 Parks and Recreation

MSC (Duggan/Holmes) move to approve 4.1, with financials for February, March and April, 4.2, 4.3 and 4.4.   Motion carried.  

5. STAFF REPORTS

5.1 Water Department Report (O’Gorman)

The John Deere tractor needed some repairs to hydraulics and some general maintenance.   We had several small leak repairs.   We have an issue with the Bigfoot Tank communicating with the pump station.  We “On Hand” right now.   It is a problem with the transmission line.    Nate with WC Fire District has been notified that if there is a fire to call us.   The meter installed in the Bigfoot Pump station popped off, Rick at Whiston’s did not realize the meter could not take the amount of pressure we have up in that area.   Staff did find out that we are losing a few thousand dollars a year to the leak up there.  We are going to hire a leak detection company to help us find the leak (s).  

5.2 Wastewater Report (O’Gorman & Stevens, GHD)

Pat Kaspari has left GHD, Inc. and has been employed by McKinleyville C.S.D.   Nathans Stephens will be taking over for Pat.   He has been involved with the wastewater project over the years.  Manager O’Gorman is confident he will do a great job.  

  1. Board Member Report 

This item will be skipped unless a board member has a critical item to announce.

RREDC is working with small business to help thru Covid19.  

7. UNFINISHED BUSINESS

7.1 Board to Discuss proposal from County to acquire an irrevocable easement on the southern side of the Emerald Family Farms property (the old Mill Site) which will be in exchange for abandonment of historical county road easement through the same property.

Board vote required.

After much discussion, with audience, Supervisor Madrone, board members and staff, a decision was made.    MSC(Holmes/Nelson) move that the Board of Supervisors let the county make a determination regarding the public right of way issue.   We do not need to be a part of this until a decision has been made.   Motion passed.   

8. NEW BUSINESS

8.1 Board to discuss purchase of Brizard property, adjacent to Creekside Park with District reserve funds.

Comments from the audience was great.  The CCC’s will be cleaning this property this coming Tuesday.  

8.2 Staff requests approval to purchase new zero turn mower for the Recreation Department. Costs not to exceed $8000.

Board vote required.

MSC (Holmes/O’Hara) move to approve the purchase of a new mower.   Motion Passed. 

  1. REPORTS & COMMUNICATIONS

All non Willow Creek Community Services District reports should not exceed 3 minutes.

No action is required on these items, but the Board may discuss any particular item as required.

We will be skipping the standard community reports this month, in an effort to keep this meeting short given the COVID-19 situation.

CHP, Officer Reed Reported.  

  1. ITEMS FROM THE FLOOR

Anyone wishing to address the Board on any items not found on the Agenda may do so at this time. A written Request for public comment should have been submitted to the Secretary to the Board prior to the Call to Order.

  1. CLOSED SESSION

At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated litigation, liability claims, real property negotiations, license and permit determinations, threats to security, public employee appointments, personnel matters, evaluations and discipline, labor negotiations, or to discuss with legal counsel matters within the attorney client privilege.

11.1 Board to discuss property negotiations on Brizard property adjacent to Creekside Park.

MSC (Duggan/Holmes) move to have Manager proceed with negotiations.  Motion passed.  

  1. ADJOURNMENT

MSC (Holmes/O’Hara) move to adjourn meeting at 9:38 a.m.