Board Meeting Minutes 10-22-20

WILLOW CREEK COMMUNITY SERVICES DISTRICT

BOARD OF DIRECTORS

Thursday, October 22, 2020
8:00 a.m.
Regular Meeting
135 Willow Rd., Willow Creek – District Office ~AND on ZOOM~

MINUTES

TELECONFERENCE Via ZOOM & TELEPHONE:

Use ZOOM Meeting ID: 989 6730 4993  (https://zoom.us/j/98967304993)

or DIAL IN: 1-669-900-6833 (press *9 to raise your hand to speak)

The Board members will attend in person at the WCCSD District Office, and record the meeting over Zoom.  If you are unable to use Zoom, the meeting will accommodate up to 3 in person attendees. We will have the back door to the meeting room open. Overflow will have to stand outside and rotate through the room during public comment. Masks will be required.

You may also submit public comment on agenda items, or any topic pertaining to the District

(items from the floor), by 4:30 p.m. on Tuesday October 20th, 2020.

Please feel free to call, email, mail or drop off a written note.530-629-2136 * willowcreekcsd@gmail.com

  1. CALL TO ORDER – ROLL CALL & DETERMINATION OF A QUORUM

Board Chair, Bruce Nelson called meeting to order at 8:01 a.m.   All directors present.   T. Holmes, J. Gower, E. Duggan & J. O’Hara.   Staff; General Manager Susan O’Gorman, and Lynn White.   Attendee’s Bob Kennedy and others on zoom.  

  1. ADOPT AGENDA

Copy of Agenda for this meeting October 22, 2020:  For review and approval.

MSC (Duggan/O’Hara) move to approve the agenda.  Motion passed. 

  1. ADOPT MINUTES

Of the August 27, 2020 regular meeting.   Minutes in Board folder for review and approval.

MSC (Gower/O’Hara) move to approve the minutes.  Motion passed. 

  1. CONSENT ITEMS FOR BOARD APPROVAL

Consent Calendar items are expected to be routine and non-controversial, too be acted upon by the Board of Directors at one time without discussion.  If any Board member, staff member, or interested person requests that an item be removed from the Consent Calendar, it shall be removed so that it be acted upon separately.

4.1 Financial Statements for August & September 2020; and payables for September & October 2020.

4.2 Manager’s Report

4.3 Safety Meeting – Holiday Safety

4.4 Parks and Recreation

Manager O’Gorman pulled.  4.2 & 4.4.   Brizard property has not closed yet, hopefully this week.   Some of the money made from the Fire camp will go to install soccer field sprinkler system.    MSC (Gower/Duggan) move to approve the consent Items.   Motion carried.  

5. STAFF REPORTS

5.1 Water Department Report (O’Gorman)

35.4 million gallons of water pumped in September.    Kevin Latham is now our Cross-Connection Control Program Specialist.   This will be a requirement by the state by Jan. 1st.    Apologies to Scott Zwierlien.   We had a leak at the Rite Spot and his water was off for an extended amount of time.   We finally got it repaired by the second day.  

5.2 Wastewater Report (O’Gorman & Stevens, GHD)

Caltrans engineers are looking through the plans for the wastewater system for our encroachment permit.    The system from Ray’s, Coho Cottages, Fire Dept, Frontier, and WCCSD will be piped down to Creekside park to a small pumped station and back thru the commons park to 299.   To pipe up Willow Rd to 299, by the time you get to 299 the pipe would be to deep.   

  1. Board Member Report 

Board Members’ comments, announcements, reports

J. Gower wanted to confirm we are staying on the 2 months schedule.    Yes. 

7. UNFINISHED BUSINESS

7.1 Staff recommends application to State Parks Prop 68 round 4 grant. With assistance from Riley Morrison at Humboldt Skatepark Collective, we have reduced the grant request amount to 3.6 million, using the ranking developed in the round 3 surveys.

Board and community comment. 

The District’s first application, Round 3,  was unsuccessful.   We are now applying for Round 4.   We have reduced the grant amount to 3.6 million dollars.    There will be a community outreach sometime in the future.   

8. NEW BUSINESS

8.1 Staff recommends Resolution 2020-03, giving authorization to Manager O’Gorman to sign and file, for and on behalf of the District, a Financial Assistance Application for a financing agreement from the State Water Resources Control Board for the design and construction of the Brannan Mountain Water Storage Tank Project.

Board vote required.

MSC (Holmes/O’Hara) move to approve the Resolution 2020-03,  forward with the Brannan Mountain water storage tank project.   Motion carried.  

8.2 Staff recommends grant application for the recently released CalOES Community Power Resiliency Allocation to Special District Program, due October 30th.

Board vote required.

MSC (Holmes/Duggan) moved to proceed with the application for back up generators.  Motion passed.  

  1. REPORTS & COMMUNICATIONS

All non Willow Creek Community Services District reports should not exceed 3 minutes.

No action is required on these items, but the Board may discuss any particular item as required.

We will be skipping the standard community reports this month, in an effort to keep this meeting short given it will be our first Zoom meeting.

  1. ITEMS FROM THE FLOOR

Anyone wishing to address the Board on any items not found on the Agenda may do so at this time. A written Request for public comment should have been submitted to the Secretary to the Board prior to the Call to Order.

Bob Kennedy talked about how the polling will work.  Temperatures of the workers will be taken.   They will let in about 4-5 people at a time then let them leave, then wipe everything down for the next group.   Masks will be required.   You will need to bring in your mail in ballet.  

  1. CLOSED SESSION

At any time during the regular session, the Board may adjourn to closed session to consider existing or anticipated litigation, liability claims, real property negotiations, license and permit determinations, threats to security, public employee appointments, personnel matters, evaluations and discipline, labor negotiations, or to discuss with legal counsel matters within the attorney client privilege.

No closed session this meeting.

  1. ADJOURNMENT

MSC (O’Hara/Holmes) move to adjourn the meeting.   Motion passed. 

Due to Covid-19, we have opted to have board meetings every 2 months, on the even months.

The next regular Board of Directors meeting is scheduled for Thursday December 17th, 2020